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This Week, This Past Week, Registration Action, Volunteers, Fundraisers

posted Oct 16, 2017, 4:15 AM by WTW Crew Webmaster
  1. This Week 
  2. This Past Week 
  3. Registration is Open 
  4. Volunteers Opportunities (including Sign Up Genius) 
  5. Fundraisers 

1. NEW: All rowers/coxswains please join us this Friday, 20 October after school for Homecoming Parade. The team will meet outside entrance 5 at 3:30pm. The parade should conclude before the Pig Out. The team will be walking the parade route with banners and flags, promoting the team while throwing candy to on lookers. Wear your Woodson Crew gear.

2. NEW: Thank you to everyone who was able to attend the Parent Information Meeting at WTW High School last Thursday. It was great to see so much interest and conversation. If you were not able to attend, the slides have been posted on the website. Please view it in notes page form so you can see further details of what was discussed. Even if you were able to attend, there are a few updates added to the slides (in bold) and the notes pages provide the detail that Brian Boyle and Coach Bryan Tylander provided verbally.

Thank you also to everyone who participated in the Chick-fil-A Fundraiser, it was a successful event...and we even had the Chick-fil-A Cow at WT Woodson.

In addition to the slides, we have updated our website with several new pieces of information including an updated WTW Crew Handbook, a new registration tab, and a new dues and volunteering tab. Please take a moment to see what is new on the website. We hope the site is intuitive, but if you are looking for something in particular and are not able to find it, you can type what you are looking for into the “Search this site” bar in the upper right of the site. As mentioned in last week’s email, if you visit the site often, we recommend you refresh the page to ensure you can see the most recent updates (you can use F5 to refresh).

3. ACTION: Registration is OPEN! Here are the nine steps required for registration:
Winter Conditioning - Rowers need to complete numbers 1 to 5 by November 16, 2017 in order to start winter conditioning. If initial payments are made by check, please mail or hand deliver by November 16, 2017 to:

WTW Crew Membership, c/o 8623 Hepplewhite Ct. Annandale, VA 22003 

1. Online Registration - Ronin Registration – This is the online registration service the WTW Crew Team uses. During registration you will provide relevant data and select how you wish to pay your dues.

2. VHSL Physical Form - Your physical must be dated May 1, 2017 or later and needs to be on the correct form (Revised February 2017). Submit completed physicals directly to the Athletic Trainer, Ms. Fickes, in Room C158. Please make a copy of your physical before submitting it. It may take up to 5 business days for the Athletic Trainer to review your physical and reflect its clearance on the compliance report.

3. Online Concussion Training - There are two different training programs, one for parents and one for student-athletes. Both the student-athlete and one parent must complete their respective training. Allow at least 5 business days for training to be reflected on the athletic trainer’s compliance report. Because the FCPS online program has had a few ‘glitches’ in the past, we request you complete the training ASAP. To increase your chances of the online training working the first time, please follow this guidance from FCPS: "Due to circumstances beyond our control the online verification program is not compatible with Internet Explorer nor Chrome. Please use Firefox or Safari to complete the program. We are sorry for the inconvenience."

4. Student Emergency Care Form - An ECF needs to be completed every year. Please complete this form online before printing. Illegible forms will not be accepted. (New rowers – If you submitted a typed copy of this form during Green Days, you do not need to submit another one at this time.)

5. Field Trip Driver’s License and Vehicle Insurance Information Forms -
  • Student Form - Use this form if your rower has a driver’s license and plans to drive to practice and/or local regattas. 
  • Parent Form - Parents/guardians living locally need to complete this form. 
Before On-the-Water Practice - Complete items 1-5 under Winter Conditioning Requirements PLUS:

6. Swim Test - Every rower is required to pass a swim test certified by WTW Crew prior to participating in on-the-water practices. Passage of this test is required only once. The next time this test is administered will be in January 2018. Specific details will be provided through the weekly email update.

7. US Rowing Membership - US Rowing memberships are valid for 365 days from the date of purchase. Your dues cover the cost of your US Rowing membership. WTW Crew Team purchases/renews memberships for registered rowers. No action on your part is required.

8. US Rowing Waiver - After the team purchases/renews your US Rowing Membership in January 2018, you will receive notice to sign your rowing waiver. Although memberships are good for 365 days from the date of purchase, the US Rowing waiver expires every December 31st. If you are 18 or older, you may sign your own waiver. If you are under 18, your parent must sign the waiver.

9. FCPS Participation Policy - The coaching staff will talk about and distribute the participation policy form on the first day of practice. Please read, sign (both parent and student athlete) and return to the respective coach.

The previous nine registration requirements, including full payment of dues, must be completed and submitted by 19 February 2018 to participate in on-the-water activities.

4. UPDATED: Volunteer Opportunities:
  • 20 October - Parent Volunteers for Concession at WTW Home Football Game 
    • Thank you to everyone who signed up, we have filled all of our volunteer slots for this event 
  • 21 & 28 October - VASRA workdays to attach various docks, but we do not have access to their Sign-Up Genius yet. Please watch our website and we will send an email announcement once we get the Sign-Up Genius. Heavy labor will be involved and volunteers are likely to get wet. Fishing waders are encouraged if volunteers have them. 
  • 28 October, 9-11am- Erg/Slide Returns at WTW High School Erg Shed in the Senior parking lot area. We are looking for 2 adults and 2 student-athletes to receive rented ergs and slides being returned, check for serviceability and cleanliness, replace batteries and store ergs. If you are available, please sign-up here. Student-athletes who rented ergs and slides must ensure the equipment is clean prior to turn-in. 
    • Sign-Up Genius available next week 
  • 4 November - We have filled many positions for the Craft Show, but there are still opportunities to earn volunteer commitment credits at the Craft Show. We are especially interested in Bake Sale donations. If you have not already signed up and are able to volunteer (or provide Bake Sale donations) at the Craft Show, please sign-up here. Since this is one of our main fundraising events, we encourage all student-athletes and as many parents as possible to participate. 
  • Save the Date: 11 November, 9an-noon - WTW Boathouse Workday at WTW Crew Boathouse, Sandy Run Regional Park. We are looking for 3 adults and 12 student-athletes to prepare the equipment and boathouse for the winter. Sign-up Genius will be available in next week’s communication. 
5. FUNDRAISING:
  • NEW: Help us advertise for the Craft Show. We encourage you to share the information on their neighborhood websites, newsletters, Facebook pages, with friends, coworkers, and family. It is a significant fundraiser and we cannot do it without their help to get the word out to the community. Here are two fundraiser flyers (craft show banner and craft show image) for you to use. 
  • REMINDER: Craft Show Fundraiser. A craft show vendor is making two versions of WTW Crew oars (seen in the pictures below) into hat/coat racks for now only $45 each and will donate $5 from sale of each one to the team! If you are interested in pre-ordering, please contact Lesley Kowalski, Craft Show Chair, at lesleytkowalski@gmail.com


32 days until Winter Conditioning begins!......