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Restaurant Fundraiser, Registration, Volunteers Needed, Other Key Dates, Tag Days

posted Oct 22, 2018, 5:20 AM by WTW Crew Webmaster   [ updated Oct 22, 2018, 5:25 AM ]
  1. Restaurant Fundraiser on October 23rd (tomorrow) 
  2. Registration is Open 
  3. VASRA Workday Volunteers Needed 
  4. Craft Show Volunteers Needed on Nov 3rd 
  5. Boathouse Workday on Nov 10th 
  6. Other Key Dates through November 
  7. Tag Days 

1. REMINDER: Restaurant Fundraiser all day (10am-10pm) this Tuesday, October 23rd at Mamma Lucia located at 9650 Main St., Suite 40, Fairfax, VA 22031. Stop by anytime on the 23rd and they will donate 10% of their sales to the team. Here is the flyer with the details.

2. REMINDER: Registration is Open! Steps 1-5 must be completed no later than November 16th to participate in Winter Conditioning. All registration must be complete no later than February 16th to participate in on-the-water activities. As you may recall from the Parent Season Kick-off presentation, there are nine (9) steps to registration which can be found on our website and are summarized below:
  1. Complete online Ronin registration
  2. VHSL physical dated after May 1, 2018. Turn into WTW Athletic Trainer, Rm. C158- Allow up to five (5) business days for processing. (if you submitted a VHSL physical for this season already, no further action is needed
  3. Complete Online Concussion Training (both parent and student must complete this training and use Firefox or Safari). Allow at least five (5) business days for training to be reflected on the athletic trainer’s compliance report (in other words don’t wait until the last few days of registration) 
  4. Student Emergency Care Form. Please complete this form online before printing, illegible forms will not be accepted. (if you submitted a copy of this form for Green Days this year, you do not need to submit another at this time
  5. Field Trip Driver’s License and Vehicle Insurance Forms 
    • Student Form - Use this form if your rower/coxswain has a driver’s license and plans to drive to practice and/or local regattas 
    • Parent Form - Parents/guardians living locally need to complete this form 
For rowers/coxswains participating in Winter Conditioning, the Emergency Care Form and Field Trip License and Vehicle Insurance Forms, along with initial payments made by check, need to be mailed or hand delivered by November 16, 2018 to: 
WTW Crew Membership, c/o 9315 Tovito Drive, Fairfax, VA 22031
  1. Swim Test. If you already passed a swim test for WTW Crew, you do not need to take another one. Next swim tests will be on January 12th and 13th. Sign-ups will be sent out via this email group closer to the dates. 
  2. USRowing Membership. No action needed, WTW Crew Boosters purchase this for registered student-athletes so that you may complete step #8. 
  3. USRowing Waiver. Action not required until after January 1, 2019. We will send a reminder once this action can be taken. 
  4. FCPS Participation Policy. No action needed now. This will be provided by the WTW Crew coaches on the first day of on-the-water practice. 
3. REMINDER: VASRA Workday Volunteers Needed. If you sign up for this, it will count toward one of your two required VASRA volunteer requirements. VASRA has one more fall workday planned this coming Saturday and needs assistance demolishing old docks/ramps and getting equipment prepared for the winter.

This work will be physically challenging and you will get wet and dirty. Please wear clothing that can possibly get stained, ripped or torn. Waterproof work gloves would be valuable (VASRA does have some work gloves, but may not have enough for everyone). Waders would be valuable if you have them (some people may have to be in the water during the demolition of the docks). Any demolition tools that you can bring would be helpful.

Work will be accomplished during three (3) hour work shifts from 9am-12pm or 1-4pm next Saturday, October 27th.

Please sign-up here and ensure you annotate you are with WTW Crew in the notes section.

4. REMINDER: Craft Show Volunteers Still Needed. We still need student-athlete and parent volunteers for the Craft Show on Saturday, November 3rd as well as baked good donations or equipment loans to be dropped off on Friday, November 2nd. Please sign-up here.

Please help us spread the word about the Craft Show by sharing the event through Facebook, listserves, Twitter, and any other social media outlets. Here is the event link on Facebook.

5. NEW: Boathouse Workday. We will hold our 2nd Boathouse Workday to ensure the boathouse and equipment are ready for the winter. We are looking for adult and student-athlete volunteers to help between 9am-noon on Saturday, November 10th. Please sign-up here.

6. REMINDER: Other Key Dates: NOTE: The full season calendar (as known now) is posted on the wtwcrew.org site.
  • October 23 - Mamma Lucia Restaurant Fundraiser All Day - see #1 above) 
  • October 27 - ACT and VASRA Workday (see #3 above for Sign-up Genius link) 
  • November 2 - Quarter 1 ends and Craft Show set-up (see #4 above for Sign-up Genius link) 
  • November 3 - WTW Crew Craft Show, WTW HS (see #4 above for Sign-up Genius link) 
  • November 5 & 6 - Student Holiday 
  • November 7 - WTW Crew Booster Board Meeting, WTW HS Room C-123, 7-9pm 
  • November 10 - Boathouse Workday (see #5 above for Sign-up Genius link) 
  • November 14 - Potbelly Restaurant Fundraiser Night 
  • CORRECTION: November 15 - Returning rowers/coxswains begin Winter Conditioning 
  • November 16 - Steps 1-5 of Registration Deadline to participate in Winter Conditioning 
  • November 17 - Tag Day (see #6 below for Sign-up Genius link) 
  • November 26 - New rowers/coxswains begin Winter Conditioning
If you aren’t already, please follow us on Twitter @WoodsonCrew for all the latest news and updates as well. You can also follow us on Instagram @wtwoodsoncrew.

7. REMINDER: Tag Days. WTW Crew’s largest annual fundraiser is Tag Days. Tag Days are when pairs of rowers/coxswains go door-to-door to spread the word about WTW Crew and accept donations from generous homeowners. On several designated dates, groups of four student-athletes are driven to their pre-mapped route by parent volunteers. This is also the only fundraiser that all athletes and parents are required to support. (athletes - 4 shifts for returning, 3 shifts for novice; parents - 1 driving shift per athlete on the team)

Sign-up genius now available.

We encourage you to plan ahead to fit Tag Days into your schedule.

Dates: Saturdays November 17, December 1 (AM Shift Only), December 8, 2018 and January 12 (AM), January 26, and February 2 (AM), 2019.