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Parent Away Regatta Info Session, Volunteer Opportunities, and more

posted Mar 9, 2020, 7:19 AM by Anne Fernandez   [ updated Mar 9, 2020, 7:19 AM by WTW Crew Webmaster ]

Good morning,

In this email (details below):

  1. Restaurant Night at Chipotle

  2. Parent Away Regatta Meeting

  3. Volunteer Opportunities

  4. Spring Break Bus 

  5. St. Andrews Regatta Rideshare

  6. Keep in Touch

  7. Important Dates

1. REMINDER: Restaurant Night at Chipotle TOMORROW: Help the team raise money and get full by joining us tomorrow, Tuesday, March 10 from 5-9 PM at Chipotle on Pickett Road, right by the school. Bring this flyer when you stop by Chipotle for dinner!

2. REMINDER: Parent Away-Regatta Info Session: Now that our athletes are on the water, it’s time to start thinking about our away regatta schedule. We’ll hold an information session on the three opportunities our students will have to travel to regattas and answer all your questions Wednesday, March 11 from 7-9 PM in Woodson Cafeteria B. Our ‘travel’ regattas include one at St. Andrews School in Middletown, DE, the Stotesbury Cup in Philadelphia, PA and the SRAA Nationals (pending qualification) in Camden, NJ. There’s lots of new information so novice and returning families should be there. Forms and permission slips for St. Andrews will be distributed at this meeting as well, so please plan to attend.

3. NEW: Volunteer Opportunities: There are several important opportunities to volunteer for the upcoming regatta season including beginning with the first event March 21st.

  1. RAFT: The Rower Athlete Food Tent (RAFT) provides our students with a variety of fresh and healthy food options on race days. Families will be assigned food to bring to the pre-regatta dinners. We need two parent volunteers to pick up the food at the dinners the night before AND deliver the food to the boathouse the morning of the regatta (by 6:45am) and help with set up. We also need two parent volunteers per shift to: set-up in the morning, maintain/replenish food and drinks throughout the regatta, and close-down the food tent when the regatta ends. Sign up now.

  2. Pre-Regatta Dinner Hosts and Chaperones: We still have slots for chaperones to support each dinner by keeping food stations filled and trash emptied. Chaperones receive a volunteer credit and there are plenty of slots available. Please sign up here to help out

  3. St. Andrews Regatta: We need help setting up tents and food at the St. Andrews regatta, serving lunch and maintaining the food tent throughout the day and helping break down the food tent at the end of the event. Sign up now to help us.

4. REMINDER: Spring Break Bus: Remember, if your student wants a seat in the Spring Break bus, you must sign them up ASAP. The fee for the bus is $100 per rider and we will only be offering the bus if we reach the minimum of 42 participants. This is the only way to ensure all our costs are covered. If we don’t register enough students, we’ll refund any fees paid.

The bus will depart Woodson each day of Spring Break at 8:30 AM and return students to the school at 3:30 PM. Practice is in two shifts, 9-11 AM and 1-3 PM, with a lunch break in between. Register for the Spring Break bus now and pay through PayPal.  

5. REMINDER: St. Andrews Regatta: While we will discuss this more at the parent away regatta information session Wednesday night, we are already making plans for getting our students to St. Andrews. Because the Polar Bear regatta is for experienced rowers only, this regatta in Middletown, DE will be the first competition for all Woodson rowers — and no venue has a better view of the races. 

While we previously transported the athletes by bus, we often ran into issues because the venue can’t accommodate large charter buses. This year, we are asking parents to get athletes to and from the event, about two hours away. To plan this, we are interested in getting a handle on how many parents will attend and putting together a ridesharing plan to ensure that all of our students have safe transport to and from St. Andrews. We will be offering volunteer credit for participating in the rideshare, which will require meeting at Woodson early on Saturday the 28th and remaining at the event until the boats are rigged and ready to transport back to the school. Please respond to this brief survey and let us know if you can help with the rideshare.

6. KEEP IN TOUCH: There are lots of ways to keep up with Woodson Crew. If you aren’t already, please follow us on Twitter @WoodsonCrew for all the latest news and updates. You can also follow us on Instagram @wtwoodsoncrew. We also communicate with families through the messaging app Slack. If you aren’t on, contact the WTW Crew Communications VP and request an invite. And here’s a guide to getting on Slack once you do.


7. REMINDER: Other Key Dates:

  • March 10, Restaurant fundraiser at Chipotle (bring this flyer)

  • March 11, Away Regatta Parent Information Session

  • March 20, Pre-Regatta Pasta Dinner (all rowers attend)

  • March 21, Polar Bear Regatta (returning rowers compete, novice rowers welcome to support the team), Sandy Run Regional Park

  • March 28, St. Andrews Invitational Regatta, Middletown, DE

  • April 3, Pre-Regatta Pasta Dinner 

  • April 4, Walter Mess Regatta, Sandy Run Regional Park

  • April 10, Pre-Regatta Pasta Dinner

  • April 11, Darryl Winslow Regatta, Sandy Run Regional Park

  • April 17, Pre-Regatta Pasta Dinner

  • April 18, Ted Phoenix Regatta, Sandy Run Regional Park

  • April 24, Pre-Regatta Pasta Dinner

  • April 25, Al Urquia Regatta, Sandy Run Regional Park

  • May 1, Pre-Regatta Pasta Dinner

  • May 2, Virginia Scholastic Rowing Association State Championship (Day 1), Sandy Run Regional Park

  • May 8, Pre-Regatta Pasta Dinner

  • May 9, Virginia Scholastic Rowing Association State Championship (Day 2), Sandy Run Regional Park

  • May 15-16, Stotesbury Cup Regatta, Philadelphia, Pa.

  • May 22-23, SRAA National Championships, Camden, NJ

  • May 28, End-of-season party, details TBD