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Dinner Assignments, Stotesbury Registration, Volunteers, No Bus Friday, VSRC Day 1, Summer Rowing

posted Apr 29, 2019, 8:34 AM by Tarek Rizk   [ updated Apr 29, 2019, 8:34 AM by WTW Crew Webmaster ]

Good morning,

In this email (details below):

  1. Pre-Regatta Dinner Assignments

  2. Stotesbury Registration

  3. Volunteer Opportunities

  4. No Bus Friday

  5. VSRC Day 1

  6. Summer Rowing Opportunities

  7. Upcoming Dates

Unfortunately we didn’t have the regatta this past Saturday, but we hosted a Hey Day table and had an amazing Rummage Sale and made over $850 for the team. Thank you to all who donated goods and time to the events.  

We have several board positions open for next year are looking to ensure we identify new board member candidates before the End of Year Celebration on May 31st. We are looking for a new President, Membership Chair for Men, and Fundraising Chair. We've also been fortunate to have Andy and Mary Moore leading the team efforts on our amazing website and graphic designs. Thank you for everything you have done Mary and Andy.  We are looking for a new webmaster and graphic designer for next season. If you are interested in any of these positions, please contact wtwcrewcommunications@gmail.com.

1. NEW: Pre-Regatta Dinner Food Assignments for all families. Our next pre-regatta dinner is this Friday from 7-9pm hosted by the Aanestad family. Thank you for hosting and to the parents who have signed up to help. Here are the dinner and RAFT food assignments for all families.  Note these are not in alphabetical order, but ordered by dish type. If an athlete’s last name falls between the names listed then that is their food assignment.

Please bring the assigned food items to the pre-regatta dinner promptly at 7pm, even if your student-athlete is unable to attend the dinner.

2. REMINDER: Stotesbury Registration Information. By Thursday, the coaches will notify those students who will be going to Stotesbury. You can find all the forms and links on the wtwcrew.org front page. Forms and payments are due no later than this Saturday, May 4th. This includes dropping off or sending the completed forms:

  • Parent Permission Form;

  • Emergency Contact Form (if not already submitted or you need to provide an update);

  • Luggage Form;  

  • Student Code of Conduct;  

  • Medication Form; and

  • $385 check made payable to WTW Crew Boosters and mailed or dropped off to Lesley Kowalski at 8306 Chapel Lake Rd, Annandale, VA 22003. You may also pay via PayPal. If  you use PayPal, please note on your paperwork (which must still be dropped off or sent in) that you paid through PayPal.

  • Also, if parents and family members are attending and would like to eat with the student-athletes, please fill out this form and send appropriate payment for these meals separate from the payment for the student-athlete fee of $385.

Packets and payments can also be turned in at the start of the Pasta Dinner this Friday, May 4. Thank you to those who have already submitted their forms and payments.  

3. UPDATE: Volunteer Opportunities Available. Thank you again to the student-athletes and parents who have signed up to help in various roles so far!  We do still have some volunteer opportunities available for the last two regattas on the Occoquan. Here are the sign-up genius links for:

~ 1 Friday AM VASRA shopper for May 3rd

~ Several Saturday RAFT helpers all shifts for May 4th and May 11th

~ 2 Saturday VASRA Launch Boat drivers for May 4th and May 11th

~ 1 Friday night dinner chaperone for May 10th

IMPORTANT REMINDER: If you are not able to fulfill your obligation, please don’t just remove your name from the sign-up genius, but please also notify our volunteer coordinator at wtwcrewvolunteer@gmail.com so we can ensure we fill the vacant slot and avoid being fined if it is a VASRA slot.

4. REMINDER: No Bus Friday. You can use the #carpool channel in Slack to coordinate rides with other parents.

5. NEW: The Virginia Scholastic Rowing Championships (VSRC) Day 1 is this Saturday. Student-athletes will be told which boat they will be on and what time to arrive. As a general rule and unless told otherwise by a coach, rowers must be at the boathouse no later than two hours before their scheduled race, and coxswains must be there for the coxswains’ meeting.  

The heat sheets are not available yet, so we recommend following @VASRAResults on Twitter and watching our Home Page for more information as well.

Let’s get ready to pull for Woodson!

REMINDER: If you want to save some money (it costs $20 to park at Sandy Run during a regatta), you have the opportunity to use the Halley Elementary School (ES) at 8850 Cross Chase Cir, Fairfax Station, VA 22039 (formerly operated out of Silverbrook Elementary School) shuttle which is free to student-athletes and family members from our school and a few others who contribute to it.

6. NEW: Summer Rowing/Coxing Opportunities. There are a lot of great opportunities to row and cox over the summer.  Here is the link to our page with many of the programs available.  Below is information on a few we recently received emails with more details.

Sandy Run Scullers offers classes during the months of May through September in two week courses. They offer Learn to Scull classes for all those interested, age 14 and up.  Private lessons are an option, too. Registration for courses is through Ronin Racing@ https://www.roninracing.com/.

Wahoo Summer Rowing Camp at University of Virginia is offering a proper learn to row and regular one week camps in June and July.


  • May 3--Pasta Dinner -- Practice, but NO Bus

  • May 4 --VSRC Day 1

  • May 10--Pasta Dinner (Senior Night + Senior Parents are invited to attend)-- Practice, but NO Bus

  • May 11--VSRC Day 2

  • May 17-18--Stotesbury in Philadelphia, PA

  • May 24-25--SRAA Nationals in Dillon Lake, OH

  • May 31--End of Year Celebration and Parent Meeting

  • June 6 - Spring Sports Awards Night

  • June 10 - WTW Sports Physical Night. At this event they provide a complete and thorough pre-participation examination screening that will provide student athletes with a valid VHSL physical for the entirety of the 2019-20 academic year. Each year it is required that all student athletes have a completed VHSL physical on file before participating in sports.

  • June 11 - Last board meeting of the year and transition meeting from 2019 to 2020 board of directors. 7pm. Location TBD.