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Dinner Assignments, Hey Day Treats, Stotesbury, Rummage Sale, Volunteers, etc.

posted Apr 22, 2019, 8:26 AM by Tarek Rizk   [ updated Apr 26, 2019, 12:34 PM by WTW Crew Webmaster ]
  1. Pre-Regatta Dinner Assignments
  2. Hey Day Treats Needed
  3. Stotesbury Registration
  4. Rummage Sale
  5. Volunteer Opportunities
  6. No Bus Friday
  7. Al Urquia Regatta
  8. Upcoming Dates

1. NEW: Pre-Regatta Dinner Food Assignments for all families. Our next pre-regatta dinner is this Friday from 7-9pm hosted by MacKenna Weinberg and family (Melissa Weinberg). Thank you for hosting and to the parents who have signed up to help. Here are the dinner and RAFT food assignments for all families.  Note these are not in alphabetical order, but ordered by dish type. If an athlete’s last name falls between the names listed then that is their food assignment.

Please bring the assigned food items to the pre-regatta dinner promptly at 7pm, even if your student-athlete is unable to attend the dinner. 

2. NEW: Hey Day Treats Needed. Our team captains will be representing the team at Hey Day on April 26th and they need your support! Please sign-up to make or purchase sweet treats for them to sell at the team booth. Donations should be packaged for individual sale, the cuter the better! 

All baked goods can be given to any team captain on Thursday evening or dropped off at the Woodson front office by 9am on Friday, 4/26, please make sure they are clearly labeled. Questions or concerns, contact Jenn Ros wtwcrewmembership@gmail.com.

3. REMINDER: Stotesbury Registration Information. By Thursday, the coaches will notify those students who will be going to Stotesbury. You can find all the forms and links on the wtwcrew.org front page. Forms and payments are due no later than May 4th. This includes dropping off or sending the completed forms:

  • Parent Permission Form;
  • Emergency Contact Form (if not already submitted or you need to provide an update);
  • Luggage Form;  
  • Student Code of Conduct;  
  • Medication Form; and
  • $385 check made payable to WTW Crew Boosters and mailed or dropped off to Lesley Kowalski at 8306 Chapel Lake Rd, Annandale, VA 22003. You may also pay via PayPal. If  you use PayPal, please note on your paperwork (which must still be dropped off or sent in) that you paid through PayPal.
  • Also, if parents and family members are attending and would like to eat with the student-athletes, please fill out this form and send appropriate payment for these meals separate from the payment for the student-athlete fee of $385.

Packets and payments can also be turned in at the start of the Pasta Dinners Friday, April 26 and May 4. Thank you to those who have already submitted their forms and payments.  

4. REMINDER: Rummage Sale on April 28th 8-2pm. Shifts available for any parent and/ or rower either needing volunteer hours or just enjoying setting up a yard sale! We have lots of treasures to sell at the Yard Sale!  We do have room for more, and we could really use more folding tables and another clothing rack or two!  All shifts will be at the Sandino's home, 8600 Canterbury Drive  Annandale. Please sign-up here to loan supplies or volunteer.

5. UPDATE: Volunteer Opportunities Available. Thank you again to the student-athletes and parents who have signed up to help in various roles so far!  We do still have some volunteer opportunities available. Here are the sign-up genius links for the Halley ES Shuttle (one slot left), RAFT (three slots left for next weekend), and VASRA (especially need boat drivers). 

IMPORTANT REMINDER: If you are not able to fulfill your obligation, please don’t just remove your name from the sign-up genius, but please also notify our volunteer coordinator at wtwcrewvolunteer@gmail.com so we can ensure we fill the vacant slot and avoid being fined if it is a VASRA slot.

6. REMINDER: No Bus Friday. You can use the #carpool channel in Slack to coordinate rides with other parents. 

7. NEW: Al Urquia Regatta this Saturday. Student-athletes will be told which boat they will be on and what time to arrive. The schedule is reversed this weekend so the 8s are in the morning and the 4s are in the afternoon. As a general rule and unless told otherwise by a coach, rowers must be at the boathouse no later than two hours before their scheduled race, and coxswains must be there for the coxswains’ meeting.  

The heat sheets are not available yet, so we recommend following @VASRAResults on Twitter and watching our Home Page for more information as well.

We also want to remind everyone to follow the posted speed limits driving to and from the river and in Sandy Run Park. 

REMINDER: If you want to save some money (it costs $20 to park at Sandy Run during a regatta), you have the opportunity to use the Halley Elementary School (ES) at 8850 Cross Chase Cir, Fairfax Station, VA 22039 (formerly operated out of Silverbrook Elementary School) shuttle which is free to student-athletes and family members from our school and a few others who contribute to it.


  • April 26--Hey Day Booth fundraiser at Woodson (during the school day), Practice, but NO Bus, and Pasta Dinner
  • April 27--Al Urquia Regatta
  • April 28--WTW Crew Rummage Sale (see above)
  • May 3--Pasta Dinner -- Practice, but NO Bus
  • May 4 --VSRC Day 1
  • May 10--Pasta Dinner (Senior Night)-- Practice, but NO Bus
  • May 11--VSRC Day 2
  • May 17-18--Stotesbury in Philadelphia, PA
  • May 24-25--SRAA Nationals in Dillon Lake, OH
  • May 31--End of Year Celebration and Parent Meeting
  • June 6 - Spring Sports Awards Night
  • NEW: June 10 - WTW Sports Physical Night. At this event they provide a complete and thorough pre-participation examination screening that will provide student athletes with a valid VHSL physical for the entirety of the 2019-20 academic year. Each year it is required that all student athletes have a completed VHSL physical on file before participating in sports.