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VSRC Day 1, Food Assignments, Volunteer Needs, Stotesbury Forms, Audit Assistance, SRAA Parent Rooms

posted May 3, 2018, 7:28 AM by WTW Crew Webmaster   [ updated Aug 27, 2018, 5:48 AM ]
  1. News 
  2. VSRC Day 1 
  3. Pre-Regatta Food Assignments 
  4. Volunteers Needed This Weekend 
  5. Senior Volunteer Hours 
  6. Stotesbury SRAA Forms Due This Friday 
  7. Stotesbury Volunteers Needed 
  8. SRAA Nationals Parent Hotel Rooms 
  9. Auditing Assistance Needed 
  10. 2018-2019 Board Position Nominations 
  11. Helpful Regatta Information 

1. NEW: WTW Women’s Lightweight 8 gets mentioned in Washington Post. Congratulations Ladies!

2. NEW: Virginia Scholastic Rowing Championships (VSRC) Day 1. Boats racing this weekend are the Women’s Junior 8, Women’s Freshmen 8, and the Men’s Novice 8. Let’s all get ready to pull for Woodson!

We strongly encourage those teammates not racing this weekend to come out and support your teammates racing in States this weekend if you are able to attend.

Heat sheets have not been posted for this regatta yet.

We will post heat sheets updates and when available on our website.

You can also watch for updates on Twitter at @VASRAResults and @WoodsonCrew.

3. REMINDER: Pre-Regatta Dinner Food Assignments for all families. Our next pre-regatta dinner is this Friday from 7-9pm again at the McClintick’s home (* requires authentication). Thank you again to the McClintick family for hosting and to the parents who have signed up to help. Here are the dinner and RAFT food assignments (* requires authentication) for all families. Please bring the assigned food items to the pre-regatta dinner, even if your student-athlete is unable to attend the dinner. If an athlete’s last name falls between the names listed then that is their food assignment. There are no food assignments for: Park - Rowe. Also please bring the assigned food even if your student-athlete is not competing this week. They are welcome to eat at the food tent as a spectator cheering on their teammates. 

4. UPDATE: Volunteers Needed. We have two pre-regatta dinner parent volunteer slots to fill this Friday (and one for next Friday) and additional VASRA volunteer positions available this Saturday and next Saturday. Please sign-up on the Sign-up Genius links below if you are able to help. One position that is not on the Sign-up Genius, but we need to fill this Saturday is a referee driver position. If you are available for this position or if all slots are filled when you check the VASRA Sign-Up Genius and you are able to assist or still need VASRA volunteer credit, please contact Jen Duffy at jenduf13@gmail.com to potentially fill other slots VASRA needs filled.

Here are the sign-up genius links for the pre-regatta dinner, RAFT, and VASRA.

Those signed up to volunteer for any of the above this weekend should receive reminders, but we recommend that you check the sign-up links above to ensure you know what volunteer opportunities you signed up for and that you are there on time. If anyone is unable to fulfill a volunteer requirement they previously signed up for on Sign-Up Genius, please contact wtwcrewcommunications@gmail.com before removing your name from the list so we can ensure the shift is covered.

NOTE: It is recommended VASRA volunteers arrive at Silverbrook at least 45 minutes prior to their shift start time so they can take the bus to Sandy Run, sign-in at the VASRA sign-in desk 30 minutes prior to shift, and be at their assigned volunteer duty by the start of their shift.

5. NEW: Senior Volunteer Hours. If there are Seniors who need to fulfill required volunteer hours and may be available to work at Sunday collegiate regattas, please contact Jen Duffy at jenduf13@gmail.com.

6. REMINDER: Stotesbury/SRAA forms and payments are due no later than May 4th. The payment information and forms are located on the wtwcrew.org main page under “2018 Away Regatta Meeting.” Remaining packets and payments MUST be turned in at the Pasta Dinner tomorrow (Friday, May 4th). Thank you to those who have already submitted their forms and payments.

7. NEW: Stotesbury Parent Volunteers Needed. Going to Stotesbury is an incredible experience for athletes and families alike. MANY parent volunteers are needed for this away regatta. Please sign-up here for Stotesbury Volunteer Opportunities. We will need help with the following:
  • Food shopping and prep in your home 
  • Chaperone the bus to Philadelphia and back 
  • Boat Parents at the hotel during the Regatta 
    • Boat Parents help ensure each boat's athletes are in the right place at the right time 
  • Maintain the food tent during the Regatta 
  • Logistics (e.g., luggage check, load bus, load/unload Chuck Wagon, etc.) in Virginia and PA 
For questions about food prep, please contact Eleanor Curtis at eleanorsmiles@yahoo.com

For questions about the Regatta, please contact Jami Shawley at (314) 435-0649.

8. NEW: SRAA Nationals Parent Hotel Rooms. The Wyndham Mount Laurel NJ, where the WT Woodson team will stay, released our block of rooms for parent reservations on May 1st. If you were unable to make a reservation and you want to reserve a room please notify Jami Shawley at wtwcrewactivities@gmail.com by Friday May 4th before noon. She will try to negotiate an additional block of rooms at the team rate. There are potentially 14 rooms she may have available at a first come, first served basis. After May 14th, rooms become non refundable. By then we’ll know which boats qualify and we’ll release the rooms not needed.

9. NEW: Audit Assistance. We are in need of one parent to assist with auditing our books. If you have are interested in assisting, please reach out to Allison Kim at wtwcrewtreasurer@gmail.com.

10. REMINDER: 2018-2019 WTW Crew Booster Executive Board Nominations Requested. Unbelievably, the end of the 2017-2018 season is nearly upon us and we need to begin planning for the 2018-2019 WTW Crew season! At the end of the year, the WTW Crew Boosters (all parents of crew athletes) will vote to elect next year's executive board members (President, Vice President for Team Liaison and Activities, Vice President for Communications, Treasurer, and Secretary). For board position descriptions, please refer to the By-Laws. If you are interested in serving in any of these positions or if you'd like to nominate someone that you think would be great and willing, please contact the nominating committee (Dana Boucher, Amy Pepper, and Kim Sandino) at wtwcrewcommunications@gmail.com. If a committee members reaches out to you to discuss the possibility, please keep an open mind. It takes a whole village to make this awesome club run!

Huge thanks to all of the parent volunteers throughout the year - including board members and every other volunteer job. Your kids appreciate it - whether they realize it or not!

11. REMINDER: To help get ready for regatta day, here are some highlights of what is available on our website:
  • Home Page – Key information for the next regatta will be found on the home page, including regatta heat sheet when available (Woodson races highlighted), links to applicable sign up geniuses, any last minute volunteer requirements, etc. 
  • Sandy Run Park – Description of the park including maps, parking information and how the Silverbrook bus works, along with other tips and information for regatta day. 
  • 2018 Regatta Heat Sheets and Results – Heat sheets when available, links to the regatta on Regatta central, and official results when available for all regattas this season. 
  • 2018 Regatta Schedule – Full regatta schedule for the 2018 season. 
  • Key Dates – Upcoming schedule for the next month or two, including all sign up genius links, Friday dinner party information, form links and deadlines, etc.