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Email Updates

Email the VP for Communications at wtwcrewcommunications@gmail.com to receive email updates from the W.T. Woodson Crew team. An archive of current updates is below.

Restaurant Night 12/1, Silent Auction Begins This Friday, Erg Rental Return Postponed

posted Nov 28, 2020, 8:48 AM by Anne Fernandez

Good morning,

In this email (details below):

  1. Silent Auction Starts THIS FRIDAY

  2. Restaurant Night

  3. Volunteer Help

  4. Schedule

  5. Erg Rental Return Postponed

  6. Amazon Smile

  7. Woodson Weight Room Renovation 


  1. STARTS THIS FRIDAY — Silent Auction: Keep an eye out for the official unveiling of our 2020 silent auction beginning Black Friday, November 27th. Bid on creative gifts for friends and family or treat yourself to a beautiful series of custom flower arrangements — or a week at a lakefront retreat. Or celebrate your athlete with your own Woodson Rowing oar to hang on the wall! And don’t forget to buy a ticket for the raffle to win an Apple Watch!

    The auction will go live on Black Friday, November 27th and bidding will continue for a week. Thanks to our sponsor Donovan & Wagner, P.C. as well as our incredible volunteers, every dollar raised will benefit the Woodson crew boosters to help us have a successful season.

    You can preview some of the items now and come back beginning Friday to browse the catalog and bid on great gifts. And don’t forget to share it widely to help the team!

  2. Restaurant Night TUESDAY DECEMBER 1: Grab a bite and help Woodson Crew: Tuesday, December 1, plan to pick up dinner from Noodles & Co on Main Street in Fairfax to give the team another fundraising boost! Order online with the code GIVING50 or pick up in person between 4 and 8 PM to make sure your dinner helps the team.

    And thank you to everyone who turned out for our Chipotle restaurant night last week!

  3. Volunteer Help: Don’t forget, we still need help with other fundraising events including future restaurant nights or helping to put on a Zoom trivia night fundraiser. We are also gearing up for Valentine’s Day fundraiser. If you are interested in supporting any of these events, we would love to hear from you. Contact our Fundraising chair, Amelia DeSorrento at wtwcrewfundraising@gmail.com.

  4. Schedule: As you probably have learned from various updates from Woodson and VHSL, the schedule for high school sports looks like this:

    • Season 1/Winter sports — December 14 - February 20
    • Season 2/Fall sports — February 15 - May 1
    • Season 3/Spring sports — April 12 - June 26 (This includes rowing)

    The Crew Boosters board is continuing to work on this schedule with our parent organization, VASRA, and taking our cues from US Rowing which governs our sport.

  5. UPDATE — Erg rental return postponed: If you rented an erg from the team, you hopefully saw we have postponed erg rental to give the athletes more time to practice at home. This is due to the fact that, as return to school plans come together, we won’t be able to begin winter conditioning until January.

  6. Don’t Forget — Amazon Smile: As you make your way through your holiday shopping, don’t forget you can support Woodson Crew through Amazon Smile. If you don’t know about Amazon Smile, it’s a way to dedicate a small amount from every transaction on Amazon to the nonprofit of your choice. Here’s how to help W.T. Woodson Crew with every Amazon purchase:

    1. Start by heading to smile.amazon.com

    2. If you’ve never designated a nonprofit, log in to your amazon account.

    3. From there, you can select Woodson Crew as a nonprofit.

    4. If you’ve already picked a nonprofit to support but you want to switch over to supporting Woodson Crew, by clicking on this link and pressing the “Yes, change my charity” button.

    5. Now just be sure to start your shopping at smile.amazon.com.

    6. If you do your shopping on the Amazon app, you can use these instructions to make sure you support the team when you shop from your phone.

  7. Woodson High Weight Room: You may have heard that the Woodson Athletic Boosters are working to improve the fitness and weight room at the high school. Help the Boosters with a project that will benefit every athlete at Woodson, including our rowers: https://gf.me/u/y5txci 

Chipotle Restaurant Night THIS WEDNESDAY, Yellow Days, Silent Auction, Erg Rental Return

posted Nov 16, 2020, 2:32 PM by Anne Fernandez

Good morning,

In this email (details below):

  1. Restaurant Nights

  2. Updates+Yellow Days

  3. Silent Auction

  4. Wreath Sale

  5. Season Reminder

  6. Erg Rental Return

  7. Amazon Smile 


  1. Restaurant Night THIS WEEK: Grab a bite and help Woodson Crew: Wednesday, November 18, order ahead and pick up dinner at Chipotle near Woodson from 5-9 PM to help the team. Be sure to use the code AGDXPTB when you order ahead to make sure Woodson Crew benefits! And if you walk-in, be sure to tell them you’re ordering for the Woodson Crew fundraiser.

    Then, on Tuesday, December 1, plan to pick up dinner from Noodles & Co on Main Street in Fairfax to give the team another fundraising boost! Order online with the code GIVING50 or pick up in person between 4 and 8 PM to make sure your dinner helps the team.

  2. Updates: Though the situation with COVID is moving in the wrong direction for many states (and even other parts of Virginia), we remain cautiously optimistic that the numbers will hold here and sports can begin later this year. We’ll keep a close eye on the decisions by FCPS, VHSL which sanctions high school sports in Virginia as well as VASRA, our parent organization representing rowing in the commonwealth. With that said, we’re tentatively planning for winter conditioning and a proper season based on the schedule we include later in this note. We have added an additional (weather-permitting) Yellow Day practice this week but have reduced the slots to ensure we stay within the governor’s new COVID guidelines. We know we’ll have a lot of ground to cover when we’re finally able to get rowers on the water early next year. In the meantime, stay tuned and check out some ways below you can make sure we have a successful season.

  3. Silent Auction: Seeking creative gifts for friends and family? Look no further than our virtual silent auction! Bid on items like 3 months of ship-to-home flower arrangement kits, a week at a lakefront vacation home, your own Woodson Rowing oar to hang on the wall and 30+ other great items. The auction will go live on Black Friday, November 27th and bidding will continue for a week. Thanks to our sponsor Donovan & Wagner, P.C. as well as our incredible volunteers, every dollar raised will benefit the Woodson crew boosters to help us have a successful season.

    Look for an email next week with details on how you can browse the catalog and bid on great gifts. And don’t forget to share it widely to help the team!

  4. Wreath Sale: Thank you to all who ordered a wreath or shared the order information with friends and family. We sold out in record time, and we’re excited to have a new fundraising opportunity for the future. If you ordered a wreath, keep an eye out for pickup/drop-off information closer to Thanksgiving. And in the meantime let us know if you have any questions. Thank you to Cheri Brown for stepping up and coordinating this fundraiser!!

  5. Volunteer Help: We are still looking for help with other fundraising events including restaurant nights or helping to put on a Zoom trivia night fundraiser. We are also gearing up for Valentine’s Day fundraiser. If you are interested in supporting any of these events, we would love to hear from you. Contact our Fundraising chair, Amelia DeSorrento at wtwcrewfundraising@gmail.com.

  6. Reminder: As you probably have learned from various updates from Woodson and VHSL, the schedule for high school sports looks like this:

    • Season 1/Winter sports — December 14 - February 20
    • Season 2/Fall sports — February 15 - May 1
    • Season 3/Spring sports — April 12 - June 26 (This includes rowing)

    The Crew Boosters board is continuing to work on this schedule with our parent organization, VASRA, and taking our cues from US Rowing which governs our sport.

  7. Reminder — Erg rental return: If you rented an erg from the team, we’re planning to collect ergs THIS SATURDAY November 21 from 9-11 AM with a makeup date of November 30 from 5-6 PM. If you have an erg, our logistics and equipment team will be in touch to coordinate safe pickup so we can prepare for winter conditioning.

  8. Don’t Forget — Amazon Smile: All through the holiday season, you can support Woodson Crew through Amazon Smile. If you don’t know about Amazon Smile, it’s a way to dedicate a small amount from every transaction on Amazon to the nonprofit of your choice. Here’s how to help W.T. Woodson Crew with every Amazon purchase:

    1. Start by heading to smile.amazon.com

    2. If you’ve never designated a nonprofit, log in to your amazon account.

    3. From there, you can select Woodson Crew as a nonprofit.

    4. If you’ve already picked a nonprofit to support but you want to switch over to supporting Woodson Crew, by clicking on this link and pressing the “Yes, change my charity” button.

    5. Now just be sure to start your shopping at smile.amazon.com.

    6. If you do your shopping on the Amazon app, you can use these instructions to make sure you support the team when you shop from your phone.

Thank you!


Update, Wreath Sale, Restaurant Nights, Erg Rental Return

posted Nov 10, 2020, 5:45 AM by Anne Fernandez

Good morning,

In this email (details below):

  1. Updates

  2. Wreath Sale

  3. Fundraising Survey

  4. Volunteer Help

  5. Restaurant Nights

  6. Woodson Athletic Boosters Weight Room

  7. Season Reminder

  8. Erg Rental Return

  9. Amazon Smile 


  1. Updates: As we cautiously approach a return to school early next year and the beginning of winter sports comes into view, we’re continuing to focus on fundraising as you’ll see from most of this note. This is so our coaching staff can plan for winter conditioning and a delayed season start in April (see schedule below). Coming out of our socially-distant Yellow Days practice, we’ll have a lot of ground to cover when we’re finally able to get rowers on the water early next year. In the meantime, stay tuned and check out some ways below you can make sure we have a successful season.

  2. Wreath Sale: Help raise funds for Woodson Rowing — and bring cheer to your home with a new holiday tradition. Visit our website to learn more and order a beautiful, handmade, 22-inch noble fir wreath for your holiday decorations. Order today for delivery the week of 11/30. We’re planning to do careful contactless delivery of the wreaths to neighborhoods around Woodson. You can order multiple wreaths and of course you’re welcome to round up the $28 cost of the wreath to give the team an added boost. Visit this link to learn more. And if you feel so inclined, please help by spreading the word!
    resized_wreath_2.jpg

  3. Fundraising Survey: Families, you can still help us with fundraising ideas! Though we can’t raise money via in-person initiatives like the craft show and tag days, we will still have many of the same costs (regardless of whether we have a season) and need to find creative ways to fill the gap. This survey will walk you through different ways to help (no donation needed!)

    Take the survey at this link. Thank you!

  4. Volunteer Help: We still need volunteers to help our fundraising team close this gap as well. If you’d like to volunteer to coordinate restaurant nights or help put on a Zoom trivia night fundraiser, contact our Fundraising chair, Amelia DeSorrento at wtwcrewfundraising@gmail.com

  5. Restaurant Nights: Grab a bite and help Woodson Crew: Next Wednesday, November 18, head to the Chipotle near Woodson from 5-9 PM to enjoy a take-out burrito and help the team. You can even order online ahead and use the code AGDXPTB to make sure Woodson Crew benefits!

    Then on December 1, plan dinner at Noodles & Co on Main Street in Fairfax to give the team another fundraising boost! Order online with the code GIVING50 or pick up in person between 4 and 8 PM to make sure your dinner helps the team.

  6. Woodson High Weight Room: You may have heard that the Woodson Athletic Boosters are working to improve the fitness and weight room at the high school. Help the Boosters with a project that will benefit every athlete at Woodson, including our rowers: https://gf.me/u/y5txci
     

  7. Reminder: As you probably have learned from various updates from Woodson and VHSL, the schedule for high school sports looks like this:

    • Season 1/Winter sports — December 14 - February 20
    • Season 2/Fall sports — February 15 - May 1
    • Season 3/Spring sports — April 12 - June 26 (This includes rowing)

    The Crew Boosters board is continuing to work on this schedule with our parent organization, VASRA, and taking our cues from US Rowing which governs our sport.

  8. Reminder — Erg rental return: If you rented an erg from the team, we’re planning to collect those November 21 from 9-11 AM with a makeup date of November 30 from 5-6 PM. We’ll keep you updated on this as a lot can happen in the next month.

  9. Don’t Forget — Amazon Smile: All through the holiday season, you can support Woodson Crew through Amazon Smile. If you don’t know about Amazon Smile, it’s a way to dedicate a small amount from every transaction on Amazon to the nonprofit of your choice. Here’s how to help W.T. Woodson Crew with every Amazon purchase:

    1. Start by heading to smile.amazon.com

    2. If you’ve never designated a nonprofit, log in to your amazon account.

    3. From there, you can select Woodson Crew as a nonprofit.

    4. If you’ve already picked a nonprofit to support but you want to switch over to supporting Woodson Crew, by clicking on this link and pressing the “Yes, change my charity” button.

    5. Now just be sure to start your shopping at smile.amazon.com.

    6. If you do your shopping on the Amazon app, you can use these instructions to make sure you support the team when you shop from your phone.

Fundraising Survey, Restaurant Nights, Erg Rental Return and More

posted Oct 28, 2020, 10:14 AM by Anne Fernandez

Good morning,

In this email (details below):

  1. Fundraising Survey

  2. Volunteer Help

  3. Restaurant Night Save the Date

  4. Woodson Athletic Boosters Weight Room

  5. Eagle Scout Project

  6. Nominating Committee

  7. Season Reminder

  8. Erg Rental Return

  9. Amazon Smile 


  1. Fundraising Survey: Families, we need your help! Our fundraising chair has put together a quick survey to identify people in our extended Woodson community who could help us fill our fundraising gap. In typical years, we raise tens of thousands of dollars via in-person initiatives like the craft show and tag days. This year, we will have many of the same costs (regardless of whether we have a season) and need to find creative ways to fill the gap. This survey will walk you through different ways to help (no donation needed!)

    Take the survey at this link. Thank you!

  2. Volunteer Help: Another way you can ensure that this very different crew season is a success is by volunteering to make the team strong and help us close some of those gaps in community-driven fundraising. While we won’t need the army of volunteers to do in-person fundraising events like the craft show and tag days, we still need strategic support to help with some of the other activities we have planned. If you’d like to volunteer for any of the opportunities below, contact our Fundraising chair, Amelia DeSorrento at wtwcrewfundraising@gmail.com  

    1. Restaurant Night Coordinator: As you can see below, we’ve already got restaurant nights under way. These are a great way to raise money and feed your family. Help us find restaurants with fundraising programs and schedule the nights.

    2. Wreath Sale Coordinator: We’re hoping to source wreaths and sell them during the holiday season.

    3. Trivia Night Coordinator: Help us put on a Zoom trivia night and raise money for Woodson Crew!

  3. Save the Date for Restaurant Nights: Please add these two opportunities to grab a bite and help Woodson Crew: On Wednesday, November 18, head to the Chipotle next to Woodson from 5-9 PM to enjoy a burrito and help the team. You can even order online ahead and use the code AGDXPTB to make sure Woodson Crew benefits!

    Then on December 1, be sure to plan dinner at Noodles & Co on Main Street in Fairfax to give the team another fundraising boost! Stay tuned for more details!

  4. Woodson High Weight Room: You may have heard that the Woodson Athletic Boosters are working to improve the fitness and weight room at the high school. Help the Boosters with a project that will benefit every athlete at Woodson, including our rowers: https://gf.me/u/y5txci
     

  5. Eagle Scout Project: A former Woodson rower has decided to build steps and conduct other soil erosion prevention and safety upgrades at the Sandy Run crew racecourse finish line for his Eagle Scout Project. Find out how you can volunteer to help out or defray the cost of tools and equipment to make this project a success.  

  6. Nominating Committee: It’s never too early to start thinking about the 2021-22 Woodson Crew Boosters Board. Since their rowers are graduating this year, we’ll have vacancies in the office of president, vice president for communications and treasurer heading into next season. We are looking for 3 volunteers to comprise our Nominating Committee and help us identify potential leadership candidates. Contact President, Julie Middleton at wtw.crew.president@gmail.com if you are interested.

  7. Reminder: As you probably have learned from various updates from Woodson and VHSL, the schedule for high school sports looks like this:

    • Season 1/Winter sports — December 14 - February 20
    • Season 2/Fall sports — February 15 - May 1
    • Season 3/Spring sports — April 12 - June 26 (This includes rowing)

    The Crew Boosters board is continuing to work on this schedule with our parent organization, VASRA, and taking our cues from US Rowing which governs our sport.

    While ‘yellow days’ wrap up this week, we’ll be watching closely how the other sports take on team practices and events to ensure that whatever season we’re able to have is safe and fun for our student athletes.

  8. Reminder — Erg rental return: If you rented an erg from the team, we’re planning to collect those November 21 from 9-11 AM with a makeup date of November 30 from 5-6 PM. We’ll keep you updated on this as a lot can happen in the next month.

  9. Don’t Forget — Amazon Smile: All through the holiday season, you can support Woodson Crew through Amazon Smile. If you don’t know about Amazon Smile, it’s a way to dedicate a small amount from every transaction on Amazon to the nonprofit of your choice. Here’s how to help W.T. Woodson Crew with every Amazon purchase:

    1. Start by heading to smile.amazon.com

    2. If you’ve never designated a nonprofit, log in to your amazon account.

    3. From there, you can select Woodson Crew as a nonprofit.

    4. If you’ve already picked a nonprofit to support but you want to switch over to supporting Woodson Crew, by clicking on this link and pressing the “Yes, change my charity” button.

    5. Now just be sure to start your shopping at smile.amazon.com.

    6. If you do your shopping on the Amazon app, you can use these instructions to make sure you support the team when you shop from your phone.

Spirit Wear, Pumpkin Carving, Amazon Smile, Tentative Erg Return Day

posted Oct 13, 2020, 5:20 AM by Anne Fernandez

Good morning,

In this email (details below):

  1. General Update

  2. Team Pumpkin Carving

  3. Spirit Wear Is Arriving

  4. Erg Rental Return Day

  5. Amazon Smile 

  1. General update: Families, we hope our students and their families are finding a rhythm in our new distance learning reality. As you probably have learned from various updates from Woodson and VHSL, the schedule for high school sports looks like this:

    Season 1/Winter sports — December 14 - February 20
    Season 2/Fall sports — February 15 - May 1
    Season 3/Spring sports — April 12 - June 26 (This includes rowing)

    The Crew Boosters board is working toward this timeline with our parent organization, VASRA, and taking our cues from US Rowing which governs our sport.

    For now, we’re continuing ‘yellow days’ — socially-distant practices in the Woodson football stadium. There are a few slots remaining, so sign up here and please ensure your athlete brings an emergency care form to their first yellow days practice and has a sports physical on file with the W.T. Woodson trainer. There are instructions on the sign-up form.

    As most of you know, the operating cost of a regular crew season requires your registration fees as well as tens of thousands of dollars brought in through our annual craft show as well as door-to-door tag day fundraising. We’re hard at work searching for creative new ways to replace those funding streams. Of course you can always make a contribution to the team on our fundraising page. And be on the lookout for other ways to support the team. In the meantime, see below for a way you can help us out today.

  2. Team Pumpkin Carving — on Zoom: Get your costume on and have a pumpkin ready this Thursday, October 15th at 6 PM to join your teammates for virtual pumpkin carving! Look for a Zoom link in Slack to hop in and see what everyone comes up with for a creative pumpkin this year. And feel free to wear a costume too!

  3. Spirit wear: If you ordered some Woodson Crew gear last season, our vendor stopped operations and many of those orders were trapped in limbo. We have received word the orders are arriving, so be on the lookout.

  4. Erg rental return: If you rented an erg from the team, we’re planning to collect those November 21 from 9-11 AM with a makeup date of November 30 from 5-6 PM. We’ll keep you updated on this as a lot can happen in the next month.

  5. Amazon Smile: One way you can start helping Woodson Crew today is by supporting us through Amazon Smile. If you don’t know about Amazon Smile, it’s a way to dedicate a small amount from every transaction on Amazon to the nonprofit of your choice. Here’s how to help W.T. Woodson Crew with every Amazon purchase:

    1. Start by heading to smile.amazon.com

    2. If you’ve never designated a nonprofit, log in to your amazon account.

    3. From there, you can select Woodson Crew as a nonprofit.

    4. If you’ve already picked a nonprofit to support but you want to switch over to supporting Woodson Crew, by clicking on this link and pressing the “Yes, change my charity” button.

    5. Now just be sure to start your shopping — especially this week during Amazon Prime Days — at smile.amazon.com.

    6. If you do your shopping on the Amazon app, you can use these instructions to make sure you support the team when you shop from your phone.


Thank you!

Senior Nights, Plans for the Future, Refund Info, 2021 Crew Boosters Board and more

posted May 22, 2020, 8:58 AM by Anne Fernandez

Woodson Crew Families, 


As always, we begin with the hope that each family is keeping safe as the region makes its way toward reopening and remind everyone to be cautious and continue washing hands and wearing masks as much as possible. We are all excited about the approaching summer and the prospect of some normalcy coming into view. 


In this email, we cover:


  • The slate for the 2021 Woodson Crew Board of Directors 

  • Senior night

  • Crew summer plans

  • Reminder on physicals

  • Spirit wear order status

  • Erg rental 

  • Membership meeting

  • Refund Info


  1. REMINDER: Slate for the 2020-21 Woodson Crew Boosters Board — As outlined below, as part of our end-of-season activities, dues-paying members of the Crew Boosters Association will select a new board of directors to lead the team next year. The following candidates have stepped forward:

    President: Julie Middleton*
    Vice President - Team Liaison and Activities: OPEN (Please get in touch if you’re interested in joining the board.)
    Vice President - Communication: Tarek Rizk*
    Treasurer: Suzy Peeler*
    Secretary: Monali Malaveetil*
    Fundraising Chair: Amelia DeSorrento
    Membership Chair: Jenn Ros and Sue Moore*
    Service/Volunteering Chair: Susan Burger*
    Equipment and Logistic Chair: Brian Michelson*
    Uniform/Spirit Wear Chair: Monica Perry*
    VASRA Representative: Joe Hester*

    * Indicates an incumbent

    If you’re interested in joining the board and helping to make this sport possible for our kids, please reach out Julie Middleton, Woodson Crew Booster President at wtw.crew.president@gmail.com. Serving on the board fulfills your team volunteer obligation. The VP-team liaison and activities helps organize many of our events, coordinates travel to practices and to our away regattas and is a member of the booster club executive committee. If you want to learn more, please reach out today.

    In lieu of a normal membership vote on the board at our end-of-season banquet, we’ll be distributing online ballots next week. We will then conduct a virtual Membership Meeting June 3, 2020 to announce the election results and to review any final year-end parent business. Please mark your calendar and we will distribute a link to the meeting as the day gets closer. 

  2. NEW: Celebrating Seniors — If you had a chance to check out the virtual senior night put on by the W.T. Woodson Athletic Boosters in coordination with the teams and coaching staff last week, you know that it was a very special evening. In addition to the official event that night, coaches and team leadership put together a  social-distancing-approved car caravan of teammates to give our seniors a sense of our appreciation for their leadership over the years. Check out pictures from the parade on our photos page and see more pics and video in this Twitter thread.

  3. REMINDER: Summer Plans — As you know, we’re not permitted to conduct any athletic activity on or off school property until at least the end of the school year. The boathouse and other facilities at Sandy Run also remain closed presently. We’re awaiting a plan from parks authorities which operate the facility to learn how and when we can get our athletes back onto the water. Our hope is that students are able to enroll in summer rowing programs and get back on the water. And we are tentatively planning to hold a full set of summer Green Days where our rowers can finally get together and reconnect — and another round once school begins.

    If you are interested in learning more or getting some recommendations for summer rowing opportunities, have your student athlete reach out to his/her coach on the team Slack.

  4. REMINDER: Physicals — Since the Woodson High School Athletic Department isn’t sponsoring physicals for athletes at the school this year, we’re encouraging families to book appointments as soon as it’s safe with your family doctor to have a sports physical completed. Physicians must use the VHSL Physical Examination Form — available here. Once school reopens, we’ll determine how to get the completed forms to the Woodson Athletic Trainer’s office. As in previous years, the physical must be completed after May 1 and is good for the full following school year.

  5. REMINDER: Summer Erg Rental — At the beginning of the coronavirus lockdown, coaches distributed many of the team’s ergs. Hopefully, these have been put to use as coaches have distributed workouts over the past few months.

    At this point, we’d like to shift into our normal summer mode of officially renting out ergs for at-home conditioning. We’ll reach out to everyone who currently has an erg to see who’s interested in renting one over the summer. After that, we’ll open up erg rental to the full team and work out a contactless way to exchange the equipment.

  6. REMINDER: Spirit Wear Purchases — If you ordered Woodson Crew spirit wear earlier in the season, the vendor has confirmed that our gear is in the post-pandemic queue and will be completed and shipped later in the spring.

  7. REMINDER: Refund Info — If you received an email about how to handle your 2020 season refund, please click the link and complete the information so refunds can be distributed. If you did not receive a message, please contact us and we’ll re-send the link so you can select the right option for you. The messages were sent to the parent email address associated with each athlete’s registration. 


Thank you.

Coronavirus Impact Update: Next steps after season cancellation

posted Apr 2, 2020, 10:59 AM by Anne Fernandez

Good morning,


Once again, we begin by saying that the crew board is hopeful that you are all staying safe and that you and your loved ones are out of harm’s way.


As we all have seen, the Coronavirus pandemic has deeply impacted so much of life around the world. We know there are people dealing with it right in our community and they’re all in our thoughts. 


It’s not breaking news that, since the closure of in-person attendance for the remainder of the school year was announced last Monday, all related crew events are cancelled. The Schuylkill Navy cancelled the Stotesbury Cup regatta and SRAA cancelled the national regatta.


The W.T. Woodson Crew Boosters board is working on a strategy to close out the year.  Our goal as a board is to offer families some refund amount while we honor our obligations to coaches, vendors and other partners that make crew possible while ensuring the team is set up for success in 2021. Please direct any questions our way.


The board met this week (virtually), and we have the following updates.


Practice Buses

  • First, if you signed up for the Spring Break practice bus, you should have already received a refund for those funds late last week. Please contact wtwcrewtreasurer@gmail.com if you have not received a check in the mail.

  • If your athlete registered for the regular season practice bus: We are in the process of preparing the refunds and they should be distributed by mail within the next week. We pro-rated those refunds so that bus-riding families only pay for the days the bus ran (roughly two and a half weeks).


Team Financials

Losing the ‘regatta’ part of our season, unfortunately, doesn’t mean we have a large reserve of unspent money. As returning rower families know, the team would normally collect additional payments for the cost of food, travel and lodging at away regattas. Regular season regattas are mostly covered by volunteer time and donations, including RAFT food, spaghetti dinners, and VASRA volunteering. The only ‘savings’ from losing this season comes from relatively small items like VASRA regatta fees and regatta shuttle bus fees.


That means the part of the season we lost, the regatta season, was already largely paid for by the hard work of the off-season and those year-round costs.


  • Your dues and our fundraising efforts together translate directly to cover our costs which began when the Booster club’s fiscal year began on July 1, 2019. Those year-round, critical costs include: 

    • insurance for all our boats and launches

    • maintenance on the launch motors

    • repairs and upkeep of the shells

    • rent for our boathouse

    • salaries for our coaches (paid on an annual basis so almost all are in process or have already been paid). 

  • For many of these items, we started incurring costs on July 1, 2019 and will continue to pay expenses through June 30, 2020, regardless of whether our boats race.

  • Right now, the board is working with all of our vendors and reaching out to everyone to whom we have financial obligations to expedite our work finalizing the costs of the 2020 season. We hope to have everything completed in early May, which is earlier than the usual end of year wrap-up in June.

  • Once we get a picture of the final numbers, we’ll inform families about if and when partial refunds will be issued, the plans for the 2021 season and more.


Student Recognition/Plans for 2021

  • In May we’ll also be recognizing the senior athletes who have served as leaders over the years and will be graduating this year. While this is normally part of our ‘Senior Night’ celebration, we’ll be taking this event online to send off these talented young people. Our class of 2020 seniors are:

    • Joseph Bishop

    • Isabelle Kogan

    • Walter Kowalski

    • Jenny Park

    • Abigail Pesansky

    • Mason Phelan

    • Mya Rowe

    • Beau Sandino

  • We’ll also be selecting a new Board of Directors for the W.T. Woodson Crew boosters to lead the team in the 2020-21 season. Since this process usually happens at our end-of-season banquet, we’ll instead have an online form to vote for the next crew board.


Thank you for your patience as we work through this process. Like everything happening these days, it’s unprecedented, and we’re working to do our best by you and the athletes we’re so sad to see miss an entire season of a sport they love (or were learning to love). 


Please stay safe.


P.S. Many of us are making use of Amazon to replace much of the shopping we may not be able to do safely. Don’t forget about Amazon smile — a great way to support the Woodson Crew team while you shop.

Coronavirus impact

posted Mar 31, 2020, 9:46 AM by Anne Fernandez

Good morning families,


As everyone is aware, the rapidly escalating caution necessary to contain the risk of spreading coronavirus has impacted almost every aspect of life. We’d like to update families on how all of this will change crew life for the next month.


First, as always, know that the safety of your kids — our kids — is the top priority of the Woodson Crew Boosters. 


From here, as the announcement from FCPS made clear, there are no practices or other after-school activities until April 12. That means experienced rowers are encouraged to practice on ergs which coaches sent home earlier this week, and novice rowers will be given workouts they can do at home to stay in shape. 


Because of this cancellation, we will not be attending the St. Andrews invitational regatta, and our parent organization VASRA has opted to cancel the regattas at Sandy Run during that window. Therefore the following events will not take place:

 

  • March 21, Polar Bear Regatta, Sandy Run Regional Park

  • March 28, St. Andrews Invitational Regatta, Middletown, DE

  • April 4, Walter Mess Regatta, Sandy Run Regional Park

  • April 11, Darryl Winslow Regatta, Sandy Run Regional Park


As the timeline of the FCPS suspension includes Spring Break, our plans for practice over the break have also been cancelled. Any spring break practice bus reservation fees will be refunded.


Finally, for now there will be no volunteer opportunities offered either through VASRA or the team. Obviously, this will be an unusual season when everything is said and done. All families will receive credit for signing up to perform any volunteer work during the hiatus.


We have high hopes that all of these steps will flatten the curve and allow life to return to some level of normalcy later in the spring. In the meantime, we’re grateful for everything families have done to get us here, and we’re looking forward to getting the team back on the water in the future.


Thank you, and as always, pull for Woodson!


The W.T. Woodson Crew Boosters Board



PS. YOU CAN STILL KEEP IN TOUCH: If you aren’t already, please follow us on Twitter @WoodsonCrew for all the latest news and updates. You can also follow us on Instagram @wtwoodsoncrew. We also communicate with families through the messaging app Slack. If you aren’t on, contact the WTW Crew Communications VP and request an invite. And of course, check out our website for other updates.

Parent Away Regatta Info Session, Volunteer Opportunities, and more

posted Mar 9, 2020, 7:19 AM by Anne Fernandez

Good morning,


In this email (details below):


  1. Restaurant Night at Chipotle

  2. Parent Away Regatta Meeting

  3. Volunteer Opportunities

  4. Spring Break Bus 

  5. St. Andrews Regatta Rideshare

  6. Keep in Touch

  7. Important Dates



1. REMINDER: Restaurant Night at Chipotle TOMORROW: Help the team raise money and get full by joining us tomorrow, Tuesday, March 10 from 5-9 PM at Chipotle on Pickett Road, right by the school. Bring this flyer when you stop by Chipotle for dinner!


2. REMINDER: Parent Away-Regatta Info Session: Now that our athletes are on the water, it’s time to start thinking about our away regatta schedule. We’ll hold an information session on the three opportunities our students will have to travel to regattas and answer all your questions Wednesday, March 11 from 7-9 PM in Woodson Cafeteria B. Our ‘travel’ regattas include one at St. Andrews School in Middletown, DE, the Stotesbury Cup in Philadelphia, PA and the SRAA Nationals (pending qualification) in Camden, NJ. There’s lots of new information so novice and returning families should be there. Forms and permission slips for St. Andrews will be distributed at this meeting as well, so please plan to attend.


3. NEW: Volunteer Opportunities: There are several important opportunities to volunteer for the upcoming regatta season including beginning with the first event March 21st.


  1. RAFT: The Rower Athlete Food Tent (RAFT) provides our students with a variety of fresh and healthy food options on race days. Families will be assigned food to bring to the pre-regatta dinners. We need two parent volunteers to pick up the food at the dinners the night before AND deliver the food to the boathouse the morning of the regatta (by 6:45am) and help with set up. We also need two parent volunteers per shift to: set-up in the morning, maintain/replenish food and drinks throughout the regatta, and close-down the food tent when the regatta ends. Sign up now.

  2. Pre-Regatta Dinner Hosts and Chaperones: We still have slots for chaperones to support each dinner by keeping food stations filled and trash emptied. Chaperones receive a volunteer credit and there are plenty of slots available. Please sign up here to help out

  3. St. Andrews Regatta: We need help setting up tents and food at the St. Andrews regatta, serving lunch and maintaining the food tent throughout the day and helping break down the food tent at the end of the event. Sign up now to help us.


4. REMINDER: Spring Break Bus: Remember, if your student wants a seat in the Spring Break bus, you must sign them up ASAP. The fee for the bus is $100 per rider and we will only be offering the bus if we reach the minimum of 42 participants. This is the only way to ensure all our costs are covered. If we don’t register enough students, we’ll refund any fees paid.


The bus will depart Woodson each day of Spring Break at 8:30 AM and return students to the school at 3:30 PM. Practice is in two shifts, 9-11 AM and 1-3 PM, with a lunch break in between. Register for the Spring Break bus now and pay through PayPal.  


5. REMINDER: St. Andrews Regatta: While we will discuss this more at the parent away regatta information session Wednesday night, we are already making plans for getting our students to St. Andrews. Because the Polar Bear regatta is for experienced rowers only, this regatta in Middletown, DE will be the first competition for all Woodson rowers — and no venue has a better view of the races. 


While we previously transported the athletes by bus, we often ran into issues because the venue can’t accommodate large charter buses. This year, we are asking parents to get athletes to and from the event, about two hours away. To plan this, we are interested in getting a handle on how many parents will attend and putting together a ridesharing plan to ensure that all of our students have safe transport to and from St. Andrews. We will be offering volunteer credit for participating in the rideshare, which will require meeting at Woodson early on Saturday the 28th and remaining at the event until the boats are rigged and ready to transport back to the school. Please respond to this brief survey and let us know if you can help with the rideshare.



6. KEEP IN TOUCH: There are lots of ways to keep up with Woodson Crew. If you aren’t already, please follow us on Twitter @WoodsonCrew for all the latest news and updates. You can also follow us on Instagram @wtwoodsoncrew. We also communicate with families through the messaging app Slack. If you aren’t on, contact the WTW Crew Communications VP and request an invite. And here’s a guide to getting on Slack once you do.

 

7. REMINDER: Other Key Dates:

  • March 10, Restaurant fundraiser at Chipotle (bring this flyer)

  • March 11, Away Regatta Parent Information Session

  • March 20, Pre-Regatta Pasta Dinner (all rowers attend)

  • March 21, Polar Bear Regatta (returning rowers compete, novice rowers welcome to support the team), Sandy Run Regional Park

  • March 28, St. Andrews Invitational Regatta, Middletown, DE

  • April 3, Pre-Regatta Pasta Dinner 

  • April 4, Walter Mess Regatta, Sandy Run Regional Park

  • April 10, Pre-Regatta Pasta Dinner

  • April 11, Darryl Winslow Regatta, Sandy Run Regional Park

  • April 17, Pre-Regatta Pasta Dinner

  • April 18, Ted Phoenix Regatta, Sandy Run Regional Park

  • April 24, Pre-Regatta Pasta Dinner

  • April 25, Al Urquia Regatta, Sandy Run Regional Park

  • May 1, Pre-Regatta Pasta Dinner

  • May 2, Virginia Scholastic Rowing Association State Championship (Day 1), Sandy Run Regional Park

  • May 8, Pre-Regatta Pasta Dinner

  • May 9, Virginia Scholastic Rowing Association State Championship (Day 2), Sandy Run Regional Park

  • May 15-16, Stotesbury Cup Regatta, Philadelphia, Pa.

  • May 22-23, SRAA National Championships, Camden, NJ

  • May 28, End-of-season party, details TBD

Spring Break Bus, Uniforms, Parent Away Regatta Info Session, Pre-Regatta Dinner Signups, Restaurant Night at Chipotle and more

posted Mar 2, 2020, 4:54 AM by WTW Crew Webmaster

Good morning,


In this email (details below):


  1. Spring Break Bus

  2. Uniforms are IN

  3. Practice Schedule Changes and Picture Day

  4. Pre-Regatta Pasta Dinner Chaperone Signup

  5. Spirit Wear Store is OPEN

  6. Restaurant Night at Chipotle

  7. Away Regatta Meeting 

  8. St. Andrews Regatta Rideshare

  9. Nutrition Info

  10. Keep in Touch

  11. Important Dates



1. NEW: Spring Break Bus: Thanks to everyone who signaled their interest in a bus for students during spring break. The fee for the bus is $100 per rider and we will only be offering the bus if we have a minimum of 42 participants. This is the only way to ensure all our costs are covered. If we don’t register enough students, we’ll refund any fees paid.


The bus will depart Woodson each day of Spring Break at 8:30 AM and return students there at 3:30 PM. Practice is in two shifts, 9-11 AM and 1-3 PM, with a lunch break in between. Head over here to register for the Spring Break bus and pay through PayPal.  


2. REMINDER: Uniforms are IN: If you didn’t get your uniform over the weekend, you can pick them up at the home of Monica Perry today between 11 AM and 5 PM. Any remaining uniforms will be brought to practice Tuesday. The address is 8703 Braeburn Dr, Annandale. 


3. NEW: Practice Schedule Changes and Picture Day: Because Tuesday, March 3, is a teacher in-service day, there is no practice bus from Woodson to Sandy Run. We’ve moved practice a little earlier this day to save a little daylight (and warmth). Athletes should be at Sandy Run at 3:30 PM. Wednesday, March 4 after school, we’ll take a quick team picture in the stadium before boarding the bus. Athletes will need to wear their uniforms for the picture. Students should check the student slack for where to report. 


4. NEW: Pre-Regatta Dinner Hosts and Chaperones: Thank you to everyone who agreed to host a pre-regatta dinner. We still have one slot available for hosting a dinner in April. And of course, these parent volunteers will need a few people to support each dinner keeping food stations filled and trash emptied. Chaperones receive a volunteer credit and there are plenty of slots available. Please sign up here to help out. 


5. REMINDER: Spirit Wear Store is OPEN: Head over to the WT Woodson Crew Spirit Wear store and check out a great selection of hats, shirts, vests and totes to wear while you cheer on your athlete. The store stays open until midnight March 8, and a portion of sales benefits the team. Visit today!


6. REMINDER: Restaurant Night at Chipotle March 10: Help the team raise money and get full by joining us Tuesday, March 10 from 4-8 PM at Chipotle on Pickett Road, right by the school. Bring this flyer when you stop by Chipotle for dinner!


7. REMINDER: Parent Away-Regatta Info Session: Now that our athletes are on the water, it’s time to start thinking about our away regatta schedule. We’ll hold an information session on the three opportunities our students will have to travel to regattas and answer all your questions Wednesday, March 11 from 7-9 PM in Woodson Cafeteria B. Our ‘travel’ regattas include one at St. Andrews School in Middletown, DE (more on this one below), the Stotesbury Cup in Philadelphia, PA and the SRAA Nationals (pending qualification) in Camden, NJ. As information about these events changes year over year, we would appreciate it if both new and returning rower families could attend this session.


8. NEW: St. Andrews Regatta: St. Andrews is an invitation-only regatta that Woodson Crew has participated in for the past several years. Because the Polar Bear regatta is for experienced rowers only, this regatta will be the first competition for all Woodson rowers — and no venue has a better view of the races. If you are able to make a day of it, we encourage you to attend. While we previously transported the athletes by bus, we often ran into issues because the venue can’t accommodate large charter buses. 


This year, we are asking parents to get athletes to and from the event. It is about two hours away. Ideally, athletes would share rides with their boatmates (though right now, boat lineups aren’t locked). So at this stage we are interested in getting a handle on how many parents are planning to attend and asking if they will participate in a ridesharing plan to make sure all of our students have safe transport to and from St. Andrews. Please respond to this brief survey this week and let us know. Parents participating in rideshare for St. Andrews will receive a volunteer credit.


Finally, later this week and at the away regatta information session, we will be sharing some important forms to complete so your student can participate at St. Andrews. 


9. REMINDER: Nutrition Info: Have you noticed your athlete’s appetite increasing yet? The difference between winter conditioning and working out on the water (in the cold) means more calories are burned and need to be replaced. Here’s the best way to feed your hungry athlete.


10. KEEP IN TOUCH: There are lots of ways to keep up with Woodson Crew. If you aren’t already, please follow us on Twitter @WoodsonCrew for all the latest news and updates. You can also follow us on Instagram @wtwoodsoncrew. We also communicate with families through the messaging app Slack. If you aren’t on, contact the WTW Crew Communications VP and request an invite. And here’s a guide to getting on Slack once you do.

 

11. REMINDER: Other Key Dates:

  • March 4, WTW Crew Boosters Board Meeting, Room C-123, Woodson High School

  • March 7, VASRA Occoquan Work Day (two shifts, 9 AM and 1 PM, see vasra.org for more information)

  • March 10, Restaurant fundraiser at Chipotle (bring this flyer)

  • March 11, Away Regatta Parent Information Session, Cafeteria B, Woodson High School

  • March 20, Pre-Regatta Pasta Dinner (see above)

  • March 21, Polar Bear Regatta (Returning rowers only), Sandy Run Regional Park

  • March 28, St. Andrews Invitational Regatta, Middletown, DE (see ridesharing information above)

  • April 3, Pre-Regatta Pasta Dinner (host needed, see information above)

  • April 4, Walter Mess Regatta, Sandy Run Regional Park

  • April 10, Pre-Regatta Pasta Dinner (see above)

  • April 11, Darryl Winslow Regatta, Sandy Run Regional Park

  • April 17, Pre-Regatta Pasta Dinner (see above)

  • April 18, Ted Phoenix Regatta, Sandy Run Regional Park

  • April 24, Pre-Regatta Pasta Dinner (see above)

  • April 25, Al Urquia Regatta, Sandy Run Regional Park

  • May 1, Pre-Regatta Pasta Dinner (see above)

  • May 2, Virginia Scholastic Rowing Association State Championship (Day 1), Sandy Run Regional Park

  • May 8, Pre-Regatta Pasta Dinner (see above)

  • May 9, Virginia Scholastic Rowing Association State Championship (Day 2), Sandy Run Regional Park

  • May 15-16, Stotesbury Cup Regatta, Philadelphia, Pa.

  • May 22-23, SRAA National Championships, Camden, NJ

  • May 28, End-of-season party, details TBD

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