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Email Updates

Email the VP for Communications at wtwcrewcommunications@gmail.com to receive email updates from the W.T. Woodson Crew team. An archive of current updates is below.

Help Needed for 2021-22 Crew Board, Winter Conditioning, Spring Sport Schedule Overview and more

posted Feb 16, 2021, 12:47 PM by Anne Fernandez

Thanks to everyone for supporting our very special fundraiser with Cameron’s Coffee and Chocolates. It was a great success, and we couldn’t have done it without you. See below for some updates about the spring sports schedule, winter conditioning and our volunteer needs to both make this season and next season the best they can be. 

In this email (details below):

  1. Help needed

  2. Winter Conditioning

  3. Rescheduled Boathouse Work Day (PARENTS ONLY)

  4. One Woodson Oar Available

  5. Season Reminder

  6. Registration is Open


  1. We still need help coordinating restaurant night fundraisers for the remainder of the season — Thank you to everyone who responded to our call for volunteers last week. We’re still looking for help to help us coordinate a handful of restaurant/food truck nights so we can do some fundraising while maintaining social distance. Contact Julie Middleton, the president of the W.T. Woodson Crew Boosters at wtw.crew.president@gmail.com to help out.

    We also are looking to fill a handful of vacancies for the 2021-22 Woodson Crew Boosters Board of Directors. Contact Julie at the email address above to learn more about the open positions or to join the nominating committee and help us recruit the next team who will lead the board.

  2. Winter Conditioning — Next week, the pause on out-of-season workouts ends  and we will resume Winter Conditioning. Assuming we get the full go-ahead from FCPS, we’ll continue conducting conditioning outdoors, with masks, on the basketball courts. The tentative schedule is male athletes on the court from 3:45-5:15 Monday-Thursday and female athletes on the court from 4:45-6:15 Tuesday-Friday. Don’t forget, you must wear a mask for the full practice, and you must have your physical and ECF on file.Physicals must be sent to the trainer at Woodson and the ECF can be updated on the Woodson Athletics website: https://wtwoodson-ar.rschooltoday.com/We’ll also require completion of pre-screening forms. We’ll notify everyone when we’re fully confirmed from FCPS and are cleared to start 2/22.

  3. Boathouse Workday, No Students Permitted POSTPONED, NEW DATE SATURDAY, FEB 20 — Thank you to everyone who signed up to help us Saturday. Unfortunately the weather had other plans so we couldn’t move the boats back into the boathouse. The new date is Saturday, Feb 20, at 1 PM. Remember, we are not allowed to bring students on-site for this activity so we need parents (and alumni) to help us make quick work. Sign up here.

  4. Woodson Oars Available — Six lucky families won the bidding and took home Woodson rowing oars in our virtual silent auction. There is one more oar available if you have a rec room in need of that perfect crew design element. It can be yours for a donation of $200. Contact our Treasurer Suzy Peeler at wtwcrewtreasurer@gmail.com to find out how to get your own.

  5. Season Reminder —  Just a reminder that we enter the Fall sports season this week and the remaining schedule for high school sports looks like this:

    • Season 2/Fall sports — February 15 - May 1
    • Season 3/Spring sports — April 12 - June 26 (This includes rowing)

    While we await guidance from our parent organization, VASRA, on the exact schedule of weekend events and how they will be impacted by COVID mitigation procedures, we’re still gearing up for on-the-water rowing. That means we’re planning on getting down to the river as soon as our season begins April 12. Tentatively, we’re aiming for the first regatta on May 1. More on what this looks like in the weeks to come.

  6. Registration is OPEN — For registered families, the second payment in our tiered payment schedule was processed. Since FCPS is still planning to return to hybrid in-person learning next month, we’re cautiously optimistic that everything is a go for getting on the water. Athletes can still register and registration will remain open until 4/12.

    See the full breakdown of steps for registration as well as the fees for this year and the refund policy on the W.T. Woodson Crew website

Buy Chocolate and Support Woodson Crew, Registration Open, Parents Needed for Boathouse Work, Winter Conditioning, Woodson Oars Available

posted Feb 3, 2021, 6:39 AM by Anne Fernandez

Hello all,

Hard to believe with the snow this week that we plans are taking shape for an on-the-water season but spring will be here soon. We remain cautiously optimistic that health metrics will all support launching spring sports on schedule in April. See below for news about our latest fundraiser, registration, a special parents-only boathouse work day and more. 

In this email (details below):

  1. Valentines Day Fundraising

  2. Winter Conditioning

  3. Boathouse Work Day for Parents Only

  4. Woodson Oars Available

  5. Registration Now Open


  1. Looking for the perfect Valentine’s Day gift? Look no further! — For this special holiday, Woodson Crew has partnered with Cameron’s Coffee and Chocolates to offer handmade chocolates you can buy for your family and loved ones. Cameron’s is run through a unique partnership with Every1 Can Work, which provides meaningful, permanent employment opportunities for young adults with intellectual disabilities. When you support Woodson Crew by buying a delicious chocolate assortment this Valentine’s Day, you’ll be helping two great causes!

    Check out the chocolate assortment and support Woodson Crew today!

    If you have questions about this fundraiser, email wtwcrewfundraising@gmail.com. There are a limited number of assortments for sale, so place your order soon — and spread the word with these social media templates to tell your friends.

  2. Winter Conditioning — We had a frosty start to Winter Conditioning last week and we’re going to try and keep it up if the courts are clear. Be sure to sign-up here. Don’t forget, we’re meeting by the outdoor basketball courts on the Pickett Road side of Woodson, you must wear a mask for the full practice, and you must have your physical and ECF on file.

  3. Boathouse Workday, No Students Permitted — Save the date: 9-11 a.m. on Saturday, Feb 13. The Park Authority has completed the work on the roof of the boathouses at Sandy Run. We need a handful of able-bodied parents to help bring our boats back to the boathouse safely. We are not allowed to bring students on-site for this activity so we need parents (and alumni) to help us make quick work. Sign up at this link please.

  4. Woodson Oars Available — Six lucky families won the bidding and took home Woodson rowing oars in our virtual silent auction. One oar is still available if you have a rec room in need of that perfect crew design element: You can take one home for a donation of $200 or best offer. Contact our Fundraising chair, Amelia DeSorrento at wtwcrewfundraising@gmail.com to find out how to get your own.

  5. Registration is OPEN — Students have met with coaches and are eager to get back on the water. We are very hopeful that we can have a successful season, but that starts with the registration process.

    See the full breakdown of steps for registration below as well as the fees for this year and the refund policy. To get started, review all this information and then click the link below.

    REGISTER NOW.

    In addition to registering and paying through Ronin Racing’s website, you must also complete the new W.T. Woodson Athletic & Activity registration at this website. That process includes concussion and safety training as well as emergency care information for rowing and other sports.

    https://wtwoodson-ar.rschooltoday.com/.

    You must complete both of these online registration processes as well as submit all required forms prior to participation in any winter conditioning session or on-the-water rowing practice. No exceptions will be allowed.

    GENERAL INFORMATION

    Dues this year will remain the same as the 2019-2020 season:

    New Rower - $775
    Returning Rower - $925

    We will only accept payment by credit card through the registration website. Due to the uncertainty of this year’s season, we have tried to structure our dues in a way that would be fair to the student-athletes if the season doesn’t follow a normal schedule, but also allow the Association to have adequate resources available to cover our day-to-day and annual expenses.

    For this year, the schedule is as follows:

    New Rowers
    First dues payment upon registration: $150
    Second payment, 2/15/21: $312.50
    Final payment, 3/15/21: $312.50

    Returning Rowers
    First dues payment upon registration: $150
    Second payment, 2/15/21: $387.50
    Final payment, 3/15, 21: $387.50

    The first dues payment is considered a registration fee and is non-refundable.

    Second dues payment: If on February 15th, 2021, all the health metrics and FCPS policies indicate that the Spring Sports season will start as planned, our registration system will automatically charge the credit card on file for the amount listed above. This 2nd payment will be non-refundable once paid.

    Third dues payment: If on March 15th, 2021, all the health metrics and FCPS policies indicate that the Spring Sports season will start as planned on April 12th, Ronin will automatically charge the credit card on file for the amount listed above. However, if necessary, we will delay processing this third and final payment as late as two weeks prior to our first on-the-water practice. If the on-the-water season is cancelled in its entirety due to the global health pandemic, this 3rd payment will also be cancelled and Ronin will not charge the credit card on file.

    Refund Policy
    Due to the uncertainty of this year’s season, we have tried to structure our dues in a way that would be fair to the student-athletes if the season doesn’t follow a normal schedule, but also allow the Association to have adequate resources available to cover our day-to-day and annual expenses. As outlined above, this year:

    1st Dues Payment
     is considered a Registration Fee is non-refundable

    2nd Dues Payment will be non-refundable once processed on February 15th, 2021 — which will only happen if all the health metrics and FCPS policies say that the Spring Sports season will start as planned.

    3rd Dues Payment will only be charged if all indications are that the Spring Sports season will start as planned on April 12th, and may be delayed if the situation is in flux by March 15th, 2021. If the season is cancelled or a rower decides to withdraw from the team before the deadline below, this payment will be refunded.

    If a student-athlete decides to withdraw from the W.T. Woodson Crew Team, that request should be made in writing to the Membership Chairperson. Withdrawal requests made on behalf of returning student-athletes should be made by April 1st, 2021 and new student-athletes by April 26th, 2021. Withdrawal requests will be reviewed on a case by case basis by no less than two members of the board to determine the percentage of dues to be refunded. The initial registration fee, credit card processing fees and the cost of the US Rowing Membership will not be refunded. Withdrawals on behalf of returning student-athletes made during the first two weeks of on-the-water practice will be assessed a $300 penalty. No refunds of dues will be granted after the second week of on-the-water practice unless the student-athlete is cut (see Section 6 of the Handbook).

    REGISTRATION REQUIREMENTS 

    Winter Conditioning
     – Students must have their Woodson emergency care and concussion awareness information up to date — as well as have a sports physical on file with the Athletic Trainer dated later than May 1, 2020 to participate in Winter Conditioning.

  1. Complete the Online Registration first.
    Ronin Registration – This is the online registration service the WTW Crew Team uses. During registration you will provide relevant data and select how you wish to pay your dues.

  2. Complete the W.T. Woodson Athletic & Activity Registration.
    Concussion training forms and the Student Emergency Care Form (ECF) are part of this online athletic registration. If you have already turned in a paper copy of these 2 items, unfortunately, you will need to submit them electronically via the registration site prior to the first day of tryouts.

  3. Submit a VHSL Physical Form.
    Your physical must be dated May 1, 2020 or later and needs to be on the correct form (Revised February 2017). The form must be either scanned to our Athletic Trainer, Chris Hogge at chogge@fcps.edu, mailed to Woodson High School attn: Chris Hogge, or dropped off in the Woodson Main Office. Please keep your own copy of your physical before submitting it. Remember, it may take up to 5 business days for the Athletic Trainer to review your physical and reflect its clearance on the compliance report.

  4. Field Trip Driver’s License and Vehicle Insurance Information Forms
    Student Form – Use this form if your rower has a driver’s license and plans to drive to practice and/or local regattas.

    Parent Form – Parents/guardians living locally need to complete this form.

    After completing registration and the initial payment online, rowers participating in Winter Conditioning must mail or hand-deliver the Field Trip License and Vehicle Insurance Forms to: WTW Crew Membership, c/o 3721 Acosta Road, Fairfax, VA 22031

  5. Swim Test
    Every rower is required to pass a swim test certified by WTW Crew prior to participating in on-the-water practices. Passage of this test is required only once so if you have completed a swim test in prior seasons of participation in WTW Crew, you don’t need to pass it again. We will announce the dates of the next swim test later this month.

  6. US Rowing Membership
    US Rowing memberships are valid for 365 days from the date of purchase. Your dues cover the cost of your US Rowing membership. WTW Crew Team purchases/renews memberships for registered rowers. No action on your part is required.

  7. US Rowing Waiver
    After the team purchases/renews your US Rowing Membership in January 2021, you will receive notice to sign your rowing waiver. Although memberships are good for 365 days from the date of purchase, the US Rowing waiver expires every December 31st. If you are 18 or older, you may sign your own waiver. If you are under 18, your parent must sign the waiver

    FCPS Participation Policy

    The coaching staff will discuss  and distribute the participation policy form on the first day of practice. Parents and student athletes will review and sign the policy and then return to the respective coach.

Registration for the 2021 season is open!

posted Jan 4, 2021, 1:51 PM by WTW Crew Webmaster

Good morning families, 

Happy New Year! Hope everyone had a restful and safe holiday break.

We’re pleased to announce that registration for the 2021 Rowing Season is open. See below for detailed information about how to register, including details on payment and other requirements, as well as a breakdown of our refund policy in what is sure to be an unpredictable year.

We are awaiting word from the DSA at Woodson about our proposed plan for safe, socially-distant winter conditioning. As soon as we have confirmed dates and locations, we will let you know.

For registration, we will again utilize Ronin Racing’s web-based service. On the Ronin Racing website, the term “rower” is used for both rowers and coxswains during the registration process. If you have more than one student-athlete competing for WTW this season, please note that you will only be able to register one rower at a time. After registering your first rower, you will be given the opportunity to link back to the homepage to register your second rower.

See the full breakdown of steps for registration below as well as the fees for this year and the refund policy. To get started, review all this information and then click the link below. If you have any questions, please contact our membership team at wtwcrewmembership@gmail.com.

REGISTER NOW.

In addition to registering and paying through Ronin Racing’s website, you must also complete the new W.T. Woodson Athletic & Activity registration at this website. That process includes concussion and safety training as well as emergency care information for rowing and other sports. 

https://wtwoodson-ar.rschooltoday.com/.

You must complete both of these online registration processes as well as submit all required forms prior to participation in any winter conditioning session or on-the-water rowing practice. No exceptions will be allowed. 

GENERAL INFORMATION 

Dues this year will remain the same as the 2019-2020 season:

New Rower - $775
Returning Rower - $925

We will only accept payment by credit card through the registration website. Due to the uncertainty of this year’s season, we have tried to structure our dues in a way that would be fair to the student-athletes if the season doesn’t follow a normal schedule, but also allow the Association to have adequate resources available to cover our day-to-day and annual expenses. 

For this year, the schedule is as follows:

New Rowers
First dues payment upon registration: $150
Second payment, 2/15/21: $312.50
Final payment, 3/15/21: $312.50

Returning Rowers
First dues payment upon registration: $150
Second payment, 2/15/21: $387.50
Final payment, 3/15, 21: $387.50

The first dues payment is considered a registration fee and is non-refundable.

Second dues payment: If on February 15th, 2021, all the health metrics and FCPS policies indicate that the Spring Sports season will start as planned, our registration system will automatically charge the credit card on file for the amount listed above. This 2nd payment will be non-refundable once paid.

Third dues payment: If on March 15th, 2021, all the health metrics and FCPS policies indicate that the Spring Sports season will start as planned on April 12th, Ronin will automatically charge the credit card on file for the amount listed above. However, if necessary, we will delay processing this third and final payment as late as two weeks prior to our first on-the-water practice. If the on-the-water season is cancelled in its entirety due to the global health pandemic, this 3rd payment will also be cancelled and Ronin will not charge the credit card on file.

Refund Policy

Due to the uncertainty of this year’s season, we have tried to structure our dues in a way that would be fair to the student-athletes if the season doesn’t follow a normal schedule, but also allow the Association to have adequate resources available to cover our day-to-day and annual expenses. As outlined above, this year:

1st Dues Payment is considered a Registration Fee is non-refundable

2nd Dues Payment will be non-refundable once processed on February 15th, 2021 — which will only happen if all the health metrics and FCPS policies say that the Spring Sports season will start as planned.

3rd Dues Payment will only be charged if all indications are that the Spring Sports season will start as planned on April 12th, and may be delayed if the situation is in flux by March 15th, 2021. If the season is cancelled or a rower decides to withdraw from the team before the deadline below, this payment will be refunded.

If a student-athlete decides to withdraw from the W.T. Woodson Crew Team, that request should be made in writing to the Membership Chairperson. Withdrawal requests made on behalf of returning student-athletes should be made by April 1st, 2021 and new student-athletes by April 26th, 2021. Withdrawal requests will be reviewed on a case by case basis by no less than two members of the board to determine the percentage of dues to be refunded. The initial registration fee, credit card processing fees and the cost of the US Rowing Membership will not be refunded. Withdrawals on behalf of returning student-athletes made during the first two weeks of on-the-water practice will be assessed a $300 penalty. No refunds of dues will be granted after the second week of on-the-water practice unless the student-athlete is cut (see Section 6 of the Handbook).

REGISTRATION REQUIREMENTS 

Winter Conditioning – Currently, the Woodson Athletic Director has paused out-of-season activities for all spring sports (which includes rowing). While we await word on the resumption of activities, we are preparing for safe and unique winter conditioning activities. Ergs will be staged near the Woodson outdoor basketball courts in order for students to get into shape while maintaining social distance and remaining outdoors. We’ll notify athletes when we have a schedule for kicking off winter conditioning.

In a change from previous years, to participate in Winter Conditioning, students must be registered in our system and have their Woodson emergency care and concussion awareness information up to date — as well as have a sports physical on file with the Athletic Trainer dated later than May 1, 2020.

  1. Complete the Online Registration first.
    Ronin Registration – This is the online registration service the WTW Crew Team uses. During registration you will provide relevant data and select how you wish to pay your dues.

  2. Complete the W.T. Woodson Athletic & Activity Registration.
    Concussion training forms and the Student Emergency Care Form (ECF) are part of this online athletic registration. If you have already turned in a paper copy of these 2 items, unfortunately, you will need to submit them electronically via the registration site prior to the first day of tryouts.

  3. Submit a VHSL Physical Form.
    Your physical must be dated May 1, 2020 or later and needs to be on the correct form (Revised February 2017). The form must be either scanned to our Athletic Trainer, Chris Hogge at chogge@fcps.edu, mailed to Woodson High School attn: Chris Hogge, or dropped off in the Woodson Main Office. Please keep your own copy of your physical before submitting it. Remember, it may take up to 5 business days for the Athletic Trainer to review your physical and reflect its clearance on the compliance report.

  4. Field Trip Driver’s License and Vehicle Insurance Information Forms
    Student Form – Use this form if your rower has a driver’s license and plans to drive to practice and/or local regattas.

    Parent Form – Parents/guardians living locally need to complete this form.

    After completing registration and the initial payment online, rowers participating in Winter Conditioning must mail or hand-deliver the Field Trip License and Vehicle Insurance Forms to: WTW Crew Membership, c/o 3721 Acosta Road, Fairfax, VA 22031

  5. Swim Test
    Every rower is required to pass a swim test certified by WTW Crew prior to participating in on-the-water practices. Passage of this test is required only once so if you have completed a swim test in prior seasons of participation in WTW Crew, you don’t need to pass it again. We will announce the dates of the next swim test later this month.

  6. US Rowing Membership
    US Rowing memberships are valid for 365 days from the date of purchase. Your dues cover the cost of your US Rowing membership. WTW Crew Team purchases/renews memberships for registered rowers. No action on your part is required.

  7. US Rowing Waiver
    After the team purchases/renews your US Rowing Membership in January 2021, you will receive notice to sign your rowing waiver. Although memberships are good for 365 days from the date of purchase, the US Rowing waiver expires every December 31st. If you are 18 or older, you may sign your own waiver. If you are under 18, your parent must sign the waiver

  8. FCPS Participation Policy
    The coaching staff will discuss  and distribute the participation policy form on the first day of practice. Parents and student athletes will review and sign the policy and then return to the respective coach.

Registration Coming Soon, Winter Conditioning Plans Taking Shape, Woodson Oars Available

posted Dec 29, 2020, 1:29 PM by Anne Fernandez   [ updated Dec 29, 2020, 1:29 PM by WTW Crew Webmaster ]

Hello and happy holidays to all,

We hope all Woodson families are enjoying a safe and restful winter break. We are cautiously moving forward with planning for our season while monitoring the COVID-19 situation as we all are. See below for news about registration, winter conditioning and more. 

In this email (details below):

  1. Registration Coming Soon

  2. Winter Conditioning

  3. Woodson Oars Available

  4. Fundraising Thank You

  5. Woodson High Weight Room

  1. Registration Coming Soon: We’re putting the finishing touches on the registration for what will definitely be a unique rowing season.

    Dues this year will remain the same as the 2019-2020 season:

    New Rower - $775
    Returning Rower - $925

    We will only accept payment by credit card through the registration website. Due to the uncertainty of this year’s season, we have tried to structure our dues in a way that would be fair to the student-athletes if the season doesn’t follow a normal schedule, but also allow the Association to have adequate resources available to cover our day-to-day and annual expenses.

    For this year, the registration/payment schedule is:

    New Rowers
    First dues payment upon registration (coming soon): $150
    Second payment, 2/15/21: $312.50
    Final payment, 3/15/21: $312.50

    Returning Rowers
    First dues payment upon registration (coming soon): $150
    Second payment, 2/15/21: $387.50
    Final payment, 3/15, 21: $387.50

    The first dues payment is considered a registration fee and is non-refundable.

    Second dues payment: If on February 15th, 2021, all the health metrics and FCPS policies indicate that the Spring Sports season will start as planned, our registration system will automatically charge the credit card on file for the amount listed above. This 2nd payment will be non-refundable once paid.

    Third dues payment: If on March 15th, 2021, all the health metrics and FCPS policies indicate that the Spring Sports season will start as planned on April 12th, our registrations system will automatically charge the credit card on file for the amount listed above. However, if necessary, we will delay processing this third and final payment as late as two weeks prior to our first on-the-water practice. If the on-the-water season is cancelled in its entirety due to the global health pandemic, this 3rd payment will also be cancelled and the credit card on file will not be charged.

    We are finalizing the registration process now and will send out complete instructions soon. This will include a link to register for the team as well as a link to the new online emergency care and concussion training process required by FCPS. In the meantime, if you have any questions about registration, please contact our membership team at wtwcrewmembership@gmail.com.

  2. Winter Conditioning: Currently, the Woodson Athletic Director has paused out-of-season activities for all spring sports (which includes rowing). While we await word on the resumption of activities, we are preparing for safe and unique winter conditioning activities. Ergs will be staged near the Woodson outdoor basketball courts in order for students to get into shape while maintaining social distance and remaining outdoors. We’ll notify athletes when we have a schedule for kicking off winter conditioning.

    In a change from previous years, to participate in Winter Conditioning, students must be registered in our system and have their Woodson emergency care and concussion awareness information up to date — as well as have a sports physical on file with the Athletic Trainer dated later than May 1, 2020.

  3. Woodson Oars Available: Six lucky families won the bidding and took home Woodson rowing oars in our virtual silent auction. There are two more oars available if you have a rec room in need of that perfect crew design element: You can take one home for a donation of $200 or best offer. Contact our Fundraising chair, Amelia DeSorrento at wtwcrewfundraising@gmail.com to find out how to get your own.

  4. THANK YOU: Thank you so much for participating in all the fundraising activities we needed in the first half of the school year to make our season possible. Between our online auction, wreath sale and restaurant nights, we’ve made strong progress on closing the gap caused by the pandemic which forced us to cancel our in-person craft sale and face-to-face activities like tag days. Look for more opportunities to help the team in the new year and thanks again! 

  5. Woodson High Weight Room: You may have heard that the Woodson Athletic Boosters are working to improve the fitness and weight room at the high school. Help the Boosters with a project that will benefit every athlete at Woodson, including our rowers: https://gf.me/u/y5txci 

Noodle and Co Restaurant night TOMORROW, Silent Auction NOW OPEN, Spirit Wear, Yellow Days

posted Dec 4, 2020, 8:27 AM by Anne Fernandez   [ updated Dec 4, 2020, 8:27 AM by WTW Crew Webmaster ]

Good morning,

In this email (details below):

  1. Restaurant Night Tomorrow at Noodles and Co

  2. Silent Auction Now Open

  3. Spirit Wear Store Open

  4. Volunteer Help Needed

  5. Schedule for FCPS Sports

  6. Yellow Days 12/2 and 12/9

  7. Amazon Smile to Help Woodson Crew

  8. Woodson Weight Room Renovation 


  1. Restaurant Night TOMORROW, TUESDAY DECEMBER 1: Grab a bite and help Woodson Crew: Tomorrow night, plan to pick up dinner from Noodles & Co on Main Street in Fairfax to give the team another fundraising boost! Order online with the code GIVING50 or pick up in person between 4 and 8 PM to make sure your dinner helps the team.

    And thank you to everyone who turned out for our Chipotle restaurant night last week!

  2. BID TODAY — Silent Auction: Check out the selection of creative gifts for friends and family at the first ever Woodson Crew Virtual Silent Auction. Find a holiday surprise or treat yourself to a beautiful series of custom flower arrangements — or a week at a lakefront retreat. Celebrate your athlete with a Woodson Rowing oar to hang on the wall! And don’t forget to buy a ticket for the raffle to win an Apple Watch!

    The auction is live now and bidding closes this Friday, December 4. Please share this link with family and friends: https://www.32auctions.com/woodsoncrew

    Thanks to our sponsor Donovan & Wagner, P.C. as well as our incredible volunteers, every dollar raised will benefit the Woodson crew boosters to help us have a successful season.

  3. Spirit Wear: Be sure to pick up a gift for your athlete in the Woodson Rowing Team Store. It’s a great way to shop safely and support Woodson Crew at the same time. And share the link with family when they ask what to get your kids for Christmas: https://teamlocker.squadlocker.com/#/lockers/wt-woodson-crew 

  4. Volunteer Help: Don’t forget, we still need help with other fundraising events including future restaurant nights or helping to put on a Zoom trivia night fundraiser. We are also gearing up for Valentine’s Day fundraiser. If you are interested in supporting any of these events, we would love to hear from you. Contact our Fundraising chair, Amelia DeSorrento at wtwcrewfundraising@gmail.com.

  5. Schedule: As you probably have learned from various updates from Woodson and VHSL, the schedule for high school sports looks like this:

    • Season 1/Winter sports — December 14 - February 20
    • Season 2/Fall sports — February 15 - May 1
    • Season 3/Spring sports — April 12 - June 26 (This includes rowing)

    The Crew Boosters board is continuing to work on this schedule with our parent organization, VASRA, and taking our cues from US Rowing which governs our sport.

  6. Yellow Days: We’ve added two more weeks of Yellow Days practice this Wednesday 12/2 and next Wednesday 12/9. Sign up here.

  7. Don’t Forget — Amazon Smile: As you make your way through your holiday shopping, don’t forget you can support Woodson Crew through Amazon Smile. If you don’t know about Amazon Smile, it’s a way to dedicate a small amount from every transaction on Amazon to the nonprofit of your choice. Here’s how to help W.T. Woodson Crew with every Amazon purchase:

    1. Start by heading to smile.amazon.com

    2. If you’ve never designated a nonprofit, log in to your amazon account.

    3. From there, you can select Woodson Crew as a nonprofit.

    4. If you’ve already picked a nonprofit to support but you want to switch over to supporting Woodson Crew, by clicking on this link and pressing the “Yes, change my charity” button.

    5. Now just be sure to start your shopping at smile.amazon.com.

    6. If you do your shopping on the Amazon app, you can use these instructions to make sure you support the team when you shop from your phone.

  8. Woodson High Weight Room: You may have heard that the Woodson Athletic Boosters are working to improve the fitness and weight room at the high school. Help the Boosters with a project that will benefit every athlete at Woodson, including our rowers: https://gf.me/u/y5txci 


Restaurant Night 12/1, Silent Auction Begins This Friday, Erg Rental Return Postponed

posted Nov 28, 2020, 8:48 AM by Anne Fernandez   [ updated Nov 28, 2020, 8:48 AM by WTW Crew Webmaster ]

Good morning,

In this email (details below):

  1. Silent Auction Starts THIS FRIDAY

  2. Restaurant Night

  3. Volunteer Help

  4. Schedule

  5. Erg Rental Return Postponed

  6. Amazon Smile

  7. Woodson Weight Room Renovation 


  1. STARTS THIS FRIDAY — Silent Auction: Keep an eye out for the official unveiling of our 2020 silent auction beginning Black Friday, November 27th. Bid on creative gifts for friends and family or treat yourself to a beautiful series of custom flower arrangements — or a week at a lakefront retreat. Or celebrate your athlete with your own Woodson Rowing oar to hang on the wall! And don’t forget to buy a ticket for the raffle to win an Apple Watch!

    The auction will go live on Black Friday, November 27th and bidding will continue for a week. Thanks to our sponsor Donovan & Wagner, P.C. as well as our incredible volunteers, every dollar raised will benefit the Woodson crew boosters to help us have a successful season.

    You can preview some of the items now and come back beginning Friday to browse the catalog and bid on great gifts. And don’t forget to share it widely to help the team!

  2. Restaurant Night TUESDAY DECEMBER 1: Grab a bite and help Woodson Crew: Tuesday, December 1, plan to pick up dinner from Noodles & Co on Main Street in Fairfax to give the team another fundraising boost! Order online with the code GIVING50 or pick up in person between 4 and 8 PM to make sure your dinner helps the team.

    And thank you to everyone who turned out for our Chipotle restaurant night last week!

  3. Volunteer Help: Don’t forget, we still need help with other fundraising events including future restaurant nights or helping to put on a Zoom trivia night fundraiser. We are also gearing up for Valentine’s Day fundraiser. If you are interested in supporting any of these events, we would love to hear from you. Contact our Fundraising chair, Amelia DeSorrento at wtwcrewfundraising@gmail.com.

  4. Schedule: As you probably have learned from various updates from Woodson and VHSL, the schedule for high school sports looks like this:

    • Season 1/Winter sports — December 14 - February 20
    • Season 2/Fall sports — February 15 - May 1
    • Season 3/Spring sports — April 12 - June 26 (This includes rowing)

    The Crew Boosters board is continuing to work on this schedule with our parent organization, VASRA, and taking our cues from US Rowing which governs our sport.

  5. UPDATE — Erg rental return postponed: If you rented an erg from the team, you hopefully saw we have postponed erg rental to give the athletes more time to practice at home. This is due to the fact that, as return to school plans come together, we won’t be able to begin winter conditioning until January.

  6. Don’t Forget — Amazon Smile: As you make your way through your holiday shopping, don’t forget you can support Woodson Crew through Amazon Smile. If you don’t know about Amazon Smile, it’s a way to dedicate a small amount from every transaction on Amazon to the nonprofit of your choice. Here’s how to help W.T. Woodson Crew with every Amazon purchase:

    1. Start by heading to smile.amazon.com

    2. If you’ve never designated a nonprofit, log in to your amazon account.

    3. From there, you can select Woodson Crew as a nonprofit.

    4. If you’ve already picked a nonprofit to support but you want to switch over to supporting Woodson Crew, by clicking on this link and pressing the “Yes, change my charity” button.

    5. Now just be sure to start your shopping at smile.amazon.com.

    6. If you do your shopping on the Amazon app, you can use these instructions to make sure you support the team when you shop from your phone.

  7. Woodson High Weight Room: You may have heard that the Woodson Athletic Boosters are working to improve the fitness and weight room at the high school. Help the Boosters with a project that will benefit every athlete at Woodson, including our rowers: https://gf.me/u/y5txci 

Chipotle Restaurant Night THIS WEDNESDAY, Yellow Days, Silent Auction, Erg Rental Return

posted Nov 16, 2020, 2:32 PM by Anne Fernandez   [ updated Nov 16, 2020, 2:32 PM by WTW Crew Webmaster ]

Good morning,

In this email (details below):

  1. Restaurant Nights

  2. Updates+Yellow Days

  3. Silent Auction

  4. Wreath Sale

  5. Season Reminder

  6. Erg Rental Return

  7. Amazon Smile 


  1. Restaurant Night THIS WEEK: Grab a bite and help Woodson Crew: Wednesday, November 18, order ahead and pick up dinner at Chipotle near Woodson from 5-9 PM to help the team. Be sure to use the code AGDXPTB when you order ahead to make sure Woodson Crew benefits! And if you walk-in, be sure to tell them you’re ordering for the Woodson Crew fundraiser.

    Then, on Tuesday, December 1, plan to pick up dinner from Noodles & Co on Main Street in Fairfax to give the team another fundraising boost! Order online with the code GIVING50 or pick up in person between 4 and 8 PM to make sure your dinner helps the team.

  2. Updates: Though the situation with COVID is moving in the wrong direction for many states (and even other parts of Virginia), we remain cautiously optimistic that the numbers will hold here and sports can begin later this year. We’ll keep a close eye on the decisions by FCPS, VHSL which sanctions high school sports in Virginia as well as VASRA, our parent organization representing rowing in the commonwealth. With that said, we’re tentatively planning for winter conditioning and a proper season based on the schedule we include later in this note. We have added an additional (weather-permitting) Yellow Day practice this week but have reduced the slots to ensure we stay within the governor’s new COVID guidelines. We know we’ll have a lot of ground to cover when we’re finally able to get rowers on the water early next year. In the meantime, stay tuned and check out some ways below you can make sure we have a successful season.

  3. Silent Auction: Seeking creative gifts for friends and family? Look no further than our virtual silent auction! Bid on items like 3 months of ship-to-home flower arrangement kits, a week at a lakefront vacation home, your own Woodson Rowing oar to hang on the wall and 30+ other great items. The auction will go live on Black Friday, November 27th and bidding will continue for a week. Thanks to our sponsor Donovan & Wagner, P.C. as well as our incredible volunteers, every dollar raised will benefit the Woodson crew boosters to help us have a successful season.

    Look for an email next week with details on how you can browse the catalog and bid on great gifts. And don’t forget to share it widely to help the team!

  4. Wreath Sale: Thank you to all who ordered a wreath or shared the order information with friends and family. We sold out in record time, and we’re excited to have a new fundraising opportunity for the future. If you ordered a wreath, keep an eye out for pickup/drop-off information closer to Thanksgiving. And in the meantime let us know if you have any questions. Thank you to Cheri Brown for stepping up and coordinating this fundraiser!!

  5. Volunteer Help: We are still looking for help with other fundraising events including restaurant nights or helping to put on a Zoom trivia night fundraiser. We are also gearing up for Valentine’s Day fundraiser. If you are interested in supporting any of these events, we would love to hear from you. Contact our Fundraising chair, Amelia DeSorrento at wtwcrewfundraising@gmail.com.

  6. Reminder: As you probably have learned from various updates from Woodson and VHSL, the schedule for high school sports looks like this:

    • Season 1/Winter sports — December 14 - February 20
    • Season 2/Fall sports — February 15 - May 1
    • Season 3/Spring sports — April 12 - June 26 (This includes rowing)

    The Crew Boosters board is continuing to work on this schedule with our parent organization, VASRA, and taking our cues from US Rowing which governs our sport.

  7. Reminder — Erg rental return: If you rented an erg from the team, we’re planning to collect ergs THIS SATURDAY November 21 from 9-11 AM with a makeup date of November 30 from 5-6 PM. If you have an erg, our logistics and equipment team will be in touch to coordinate safe pickup so we can prepare for winter conditioning.

  8. Don’t Forget — Amazon Smile: All through the holiday season, you can support Woodson Crew through Amazon Smile. If you don’t know about Amazon Smile, it’s a way to dedicate a small amount from every transaction on Amazon to the nonprofit of your choice. Here’s how to help W.T. Woodson Crew with every Amazon purchase:

    1. Start by heading to smile.amazon.com

    2. If you’ve never designated a nonprofit, log in to your amazon account.

    3. From there, you can select Woodson Crew as a nonprofit.

    4. If you’ve already picked a nonprofit to support but you want to switch over to supporting Woodson Crew, by clicking on this link and pressing the “Yes, change my charity” button.

    5. Now just be sure to start your shopping at smile.amazon.com.

    6. If you do your shopping on the Amazon app, you can use these instructions to make sure you support the team when you shop from your phone.

Thank you!


Update, Wreath Sale, Restaurant Nights, Erg Rental Return

posted Nov 10, 2020, 5:45 AM by Anne Fernandez   [ updated Nov 10, 2020, 5:45 AM by WTW Crew Webmaster ]

Good morning,

In this email (details below):

  1. Updates

  2. Wreath Sale

  3. Fundraising Survey

  4. Volunteer Help

  5. Restaurant Nights

  6. Woodson Athletic Boosters Weight Room

  7. Season Reminder

  8. Erg Rental Return

  9. Amazon Smile 


  1. Updates: As we cautiously approach a return to school early next year and the beginning of winter sports comes into view, we’re continuing to focus on fundraising as you’ll see from most of this note. This is so our coaching staff can plan for winter conditioning and a delayed season start in April (see schedule below). Coming out of our socially-distant Yellow Days practice, we’ll have a lot of ground to cover when we’re finally able to get rowers on the water early next year. In the meantime, stay tuned and check out some ways below you can make sure we have a successful season.

  2. Wreath Sale: Help raise funds for Woodson Rowing — and bring cheer to your home with a new holiday tradition. Visit our website to learn more and order a beautiful, handmade, 22-inch noble fir wreath for your holiday decorations. Order today for delivery the week of 11/30. We’re planning to do careful contactless delivery of the wreaths to neighborhoods around Woodson. You can order multiple wreaths and of course you’re welcome to round up the $28 cost of the wreath to give the team an added boost. Visit this link to learn more. And if you feel so inclined, please help by spreading the word!
    resized_wreath_2.jpg

  3. Fundraising Survey: Families, you can still help us with fundraising ideas! Though we can’t raise money via in-person initiatives like the craft show and tag days, we will still have many of the same costs (regardless of whether we have a season) and need to find creative ways to fill the gap. This survey will walk you through different ways to help (no donation needed!)

    Take the survey at this link. Thank you!

  4. Volunteer Help: We still need volunteers to help our fundraising team close this gap as well. If you’d like to volunteer to coordinate restaurant nights or help put on a Zoom trivia night fundraiser, contact our Fundraising chair, Amelia DeSorrento at wtwcrewfundraising@gmail.com

  5. Restaurant Nights: Grab a bite and help Woodson Crew: Next Wednesday, November 18, head to the Chipotle near Woodson from 5-9 PM to enjoy a take-out burrito and help the team. You can even order online ahead and use the code AGDXPTB to make sure Woodson Crew benefits!

    Then on December 1, plan dinner at Noodles & Co on Main Street in Fairfax to give the team another fundraising boost! Order online with the code GIVING50 or pick up in person between 4 and 8 PM to make sure your dinner helps the team.

  6. Woodson High Weight Room: You may have heard that the Woodson Athletic Boosters are working to improve the fitness and weight room at the high school. Help the Boosters with a project that will benefit every athlete at Woodson, including our rowers: https://gf.me/u/y5txci
     

  7. Reminder: As you probably have learned from various updates from Woodson and VHSL, the schedule for high school sports looks like this:

    • Season 1/Winter sports — December 14 - February 20
    • Season 2/Fall sports — February 15 - May 1
    • Season 3/Spring sports — April 12 - June 26 (This includes rowing)

    The Crew Boosters board is continuing to work on this schedule with our parent organization, VASRA, and taking our cues from US Rowing which governs our sport.

  8. Reminder — Erg rental return: If you rented an erg from the team, we’re planning to collect those November 21 from 9-11 AM with a makeup date of November 30 from 5-6 PM. We’ll keep you updated on this as a lot can happen in the next month.

  9. Don’t Forget — Amazon Smile: All through the holiday season, you can support Woodson Crew through Amazon Smile. If you don’t know about Amazon Smile, it’s a way to dedicate a small amount from every transaction on Amazon to the nonprofit of your choice. Here’s how to help W.T. Woodson Crew with every Amazon purchase:

    1. Start by heading to smile.amazon.com

    2. If you’ve never designated a nonprofit, log in to your amazon account.

    3. From there, you can select Woodson Crew as a nonprofit.

    4. If you’ve already picked a nonprofit to support but you want to switch over to supporting Woodson Crew, by clicking on this link and pressing the “Yes, change my charity” button.

    5. Now just be sure to start your shopping at smile.amazon.com.

    6. If you do your shopping on the Amazon app, you can use these instructions to make sure you support the team when you shop from your phone.

Fundraising Survey, Restaurant Nights, Erg Rental Return and More

posted Oct 28, 2020, 10:14 AM by Anne Fernandez   [ updated Oct 28, 2020, 10:14 AM by WTW Crew Webmaster ]

Good morning,

In this email (details below):

  1. Fundraising Survey

  2. Volunteer Help

  3. Restaurant Night Save the Date

  4. Woodson Athletic Boosters Weight Room

  5. Eagle Scout Project

  6. Nominating Committee

  7. Season Reminder

  8. Erg Rental Return

  9. Amazon Smile 


  1. Fundraising Survey: Families, we need your help! Our fundraising chair has put together a quick survey to identify people in our extended Woodson community who could help us fill our fundraising gap. In typical years, we raise tens of thousands of dollars via in-person initiatives like the craft show and tag days. This year, we will have many of the same costs (regardless of whether we have a season) and need to find creative ways to fill the gap. This survey will walk you through different ways to help (no donation needed!)

    Take the survey at this link. Thank you!

  2. Volunteer Help: Another way you can ensure that this very different crew season is a success is by volunteering to make the team strong and help us close some of those gaps in community-driven fundraising. While we won’t need the army of volunteers to do in-person fundraising events like the craft show and tag days, we still need strategic support to help with some of the other activities we have planned. If you’d like to volunteer for any of the opportunities below, contact our Fundraising chair, Amelia DeSorrento at wtwcrewfundraising@gmail.com  

    1. Restaurant Night Coordinator: As you can see below, we’ve already got restaurant nights under way. These are a great way to raise money and feed your family. Help us find restaurants with fundraising programs and schedule the nights.

    2. Wreath Sale Coordinator: We’re hoping to source wreaths and sell them during the holiday season.

    3. Trivia Night Coordinator: Help us put on a Zoom trivia night and raise money for Woodson Crew!

  3. Save the Date for Restaurant Nights: Please add these two opportunities to grab a bite and help Woodson Crew: On Wednesday, November 18, head to the Chipotle next to Woodson from 5-9 PM to enjoy a burrito and help the team. You can even order online ahead and use the code AGDXPTB to make sure Woodson Crew benefits!

    Then on December 1, be sure to plan dinner at Noodles & Co on Main Street in Fairfax to give the team another fundraising boost! Stay tuned for more details!

  4. Woodson High Weight Room: You may have heard that the Woodson Athletic Boosters are working to improve the fitness and weight room at the high school. Help the Boosters with a project that will benefit every athlete at Woodson, including our rowers: https://gf.me/u/y5txci
     

  5. Eagle Scout Project: A former Woodson rower has decided to build steps and conduct other soil erosion prevention and safety upgrades at the Sandy Run crew racecourse finish line for his Eagle Scout Project. Find out how you can volunteer to help out or defray the cost of tools and equipment to make this project a success.  

  6. Nominating Committee: It’s never too early to start thinking about the 2021-22 Woodson Crew Boosters Board. Since their rowers are graduating this year, we’ll have vacancies in the office of president, vice president for communications and treasurer heading into next season. We are looking for 3 volunteers to comprise our Nominating Committee and help us identify potential leadership candidates. Contact President, Julie Middleton at wtw.crew.president@gmail.com if you are interested.

  7. Reminder: As you probably have learned from various updates from Woodson and VHSL, the schedule for high school sports looks like this:

    • Season 1/Winter sports — December 14 - February 20
    • Season 2/Fall sports — February 15 - May 1
    • Season 3/Spring sports — April 12 - June 26 (This includes rowing)

    The Crew Boosters board is continuing to work on this schedule with our parent organization, VASRA, and taking our cues from US Rowing which governs our sport.

    While ‘yellow days’ wrap up this week, we’ll be watching closely how the other sports take on team practices and events to ensure that whatever season we’re able to have is safe and fun for our student athletes.

  8. Reminder — Erg rental return: If you rented an erg from the team, we’re planning to collect those November 21 from 9-11 AM with a makeup date of November 30 from 5-6 PM. We’ll keep you updated on this as a lot can happen in the next month.

  9. Don’t Forget — Amazon Smile: All through the holiday season, you can support Woodson Crew through Amazon Smile. If you don’t know about Amazon Smile, it’s a way to dedicate a small amount from every transaction on Amazon to the nonprofit of your choice. Here’s how to help W.T. Woodson Crew with every Amazon purchase:

    1. Start by heading to smile.amazon.com

    2. If you’ve never designated a nonprofit, log in to your amazon account.

    3. From there, you can select Woodson Crew as a nonprofit.

    4. If you’ve already picked a nonprofit to support but you want to switch over to supporting Woodson Crew, by clicking on this link and pressing the “Yes, change my charity” button.

    5. Now just be sure to start your shopping at smile.amazon.com.

    6. If you do your shopping on the Amazon app, you can use these instructions to make sure you support the team when you shop from your phone.

Spirit Wear, Pumpkin Carving, Amazon Smile, Tentative Erg Return Day

posted Oct 13, 2020, 5:20 AM by Anne Fernandez   [ updated Oct 13, 2020, 5:20 AM by WTW Crew Webmaster ]

Good morning,

In this email (details below):

  1. General Update

  2. Team Pumpkin Carving

  3. Spirit Wear Is Arriving

  4. Erg Rental Return Day

  5. Amazon Smile 

  1. General update: Families, we hope our students and their families are finding a rhythm in our new distance learning reality. As you probably have learned from various updates from Woodson and VHSL, the schedule for high school sports looks like this:

    Season 1/Winter sports — December 14 - February 20
    Season 2/Fall sports — February 15 - May 1
    Season 3/Spring sports — April 12 - June 26 (This includes rowing)

    The Crew Boosters board is working toward this timeline with our parent organization, VASRA, and taking our cues from US Rowing which governs our sport.

    For now, we’re continuing ‘yellow days’ — socially-distant practices in the Woodson football stadium. There are a few slots remaining, so sign up here and please ensure your athlete brings an emergency care form to their first yellow days practice and has a sports physical on file with the W.T. Woodson trainer. There are instructions on the sign-up form.

    As most of you know, the operating cost of a regular crew season requires your registration fees as well as tens of thousands of dollars brought in through our annual craft show as well as door-to-door tag day fundraising. We’re hard at work searching for creative new ways to replace those funding streams. Of course you can always make a contribution to the team on our fundraising page. And be on the lookout for other ways to support the team. In the meantime, see below for a way you can help us out today.

  2. Team Pumpkin Carving — on Zoom: Get your costume on and have a pumpkin ready this Thursday, October 15th at 6 PM to join your teammates for virtual pumpkin carving! Look for a Zoom link in Slack to hop in and see what everyone comes up with for a creative pumpkin this year. And feel free to wear a costume too!

  3. Spirit wear: If you ordered some Woodson Crew gear last season, our vendor stopped operations and many of those orders were trapped in limbo. We have received word the orders are arriving, so be on the lookout.

  4. Erg rental return: If you rented an erg from the team, we’re planning to collect those November 21 from 9-11 AM with a makeup date of November 30 from 5-6 PM. We’ll keep you updated on this as a lot can happen in the next month.

  5. Amazon Smile: One way you can start helping Woodson Crew today is by supporting us through Amazon Smile. If you don’t know about Amazon Smile, it’s a way to dedicate a small amount from every transaction on Amazon to the nonprofit of your choice. Here’s how to help W.T. Woodson Crew with every Amazon purchase:

    1. Start by heading to smile.amazon.com

    2. If you’ve never designated a nonprofit, log in to your amazon account.

    3. From there, you can select Woodson Crew as a nonprofit.

    4. If you’ve already picked a nonprofit to support but you want to switch over to supporting Woodson Crew, by clicking on this link and pressing the “Yes, change my charity” button.

    5. Now just be sure to start your shopping — especially this week during Amazon Prime Days — at smile.amazon.com.

    6. If you do your shopping on the Amazon app, you can use these instructions to make sure you support the team when you shop from your phone.


Thank you!

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