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Dues & Volunteering


W.T. Woodson Crew is not financially supported by Fairfax County Public Schools. Our Booster Club works diligently to keep student cost to a minimum. Membership Dues and Fundraising cover team’s costs.
2017-2018 Season Dues

Basic Dues:
  • Returning (balance due 16 February 2018) $900. (Installments: $300 at Registration, $300 19 January 2018 and 16 February 2018)
  • Freshman / Novice (balance due 16 February 2018) $750. (Installments: $250 at Registration, $250 19 January 2018 and 16 February 2018)
Additional Fees:
  • Stotesbury Regatta ~$350
  • SRAA Nationals ~$425 if boat qualifies
  • Uniforms ~$125
  • Chartered Practice Bus (optional) ~$450
NOTE: Additional Fees are approximate based on historical and projected costs.

Penalties:
  • Returning student-athlete withdrawal request during first two weeks of on-the-water practice $300

Payment Types

Basic dues may be paid by check or credit card. Payment by credit card is managed through the Ronin Racing website (see the Registration tab). Checks for basic dues should be mailed to: WTW Crew Membership, ℅ 8623 Hepplewhite Ct., Annandale, VA 22003. Checks for travel regatta fees, service requirement penalties, and bus transportation fees are to be mailed to the W.T. Woodson Crew Boosters Association, P.O. Box 2881, Fairfax, VA 22031. Checks are to be made payable to "W.T. Woodson Crew Boosters." Payment for spirit wear and uniforms will be made directly to the respective vendors. Families with extenuating financial circumstances should contact the Association President to arrange a delayed payment schedule. In addition, limited scholarship funds may be available. All requests will be held in strictest confidence.

Discounts and Payment Deadlines

Dues for the current season must be paid in full by 16 February 2018. Early bird discounts of $50 per student-athlete are available if dues are paid in full by check no later than 13 November 2017. No early bird discount is offered when paying by credit card. Discount will be provided via a refund check from the WTW Crew Boosters Association. It will NOT be reflected in your Ronin statement. An additional discount of $50 per student-athlete is given when a family has more than one participating student-athlete. Dues may be paid by check in three equal installments with payments due at registration, on 19 January 2018, and on 16 February 2018. When paying installments by credit card, an immediate initial payment is recorded during Ronin registration, after which the subsequent payments will be automatically charged on 19 January 2018 and on 16 February 2018.

Refund Policy

Requests for refunds should be made in writing to the Membership Chairperson. Withdrawal requests made on behalf of returning student-athletes by 19 February 2018 and freshman / novice student-athletes by 5 March 2018 will be refunded in full, less any credit card processing fees. Withdrawals on behalf of returning student-athletes made during the first two weeks of on-the-water practice will be assessed a $300 penalty. No refunds of dues will be granted after the second week of on-the-water practice unless the student-athlete is cut (see Section 6 of the WTW Crew Handbook).

2017-2018 Volunteer Opportunities

W.T. Woodson (WTW) Crew is a volunteer run organization. Student-athletes and their families are expected to contribute their time and talents through service in various capacities throughout the season. Volunteer opportunities include, but are not limited to, fundraising events, VASRA regatta volunteers, travel regatta support, maintaining and repairing equipment at boathouse workdays, and serving as members of the WTW Crew Boosters Association Board of Directors or in various committee leadership positions. See below for a listing of volunteer opportunities and associated volunteer credits. See Appendix F of the handbook (and below) for a complete listing of service opportunities and associated credits.

Volunteer Commitments
(note: on mobile devices, try viewing in landscape if text is cut off)
  Family Rower / Coxswain
1st Returning Rower/ Coxswain  7 total volunteer requirements. 2 must be VASRA tasks, 2 must be Tag Day driver or Craft Fair volunteer, plus 3 others  6 total volunteer requirements. 4 must be Tag Day shifts, 1 Craft Fair, and 1 other
Each Additional Family Returning Rower/Coxswain No additional tasks 6 total volunteer requirements. 4 must be Tag Day shifts, 1 Craft Fair, and 1 other
Freshman/ Novice Rower/ Coxswain 6 total volunteer requirements. 2 must be VASRA tasks, 2 must be Tag Day driver or Craft Fair volunteer, plus 2 others 4 total volunteer requirements. 3 must be Tag Day shifts or Craft Fair, and 1 other
Bus Chaperone (Bus to the River) If sufficient interest, we may offer a daily shuttle bus to the river. If so participating families will be required to provide a chaperone (1 per day). Total number of chaperone duties will depend on number of day’s shuttle offered divided by number of riders.

These are additional family commitments.
 

NOTE: Student-Athletes will not be allowed to participate in end-of-season travel regattas until volunteer commitments are fulfilled and penalties are paid without specific consideration issued by the Board.

Appendix B – WTW Crew Volunteer Opportunities and Credits

R = VASRA Regatta Volunteer

Board Officers / Executive Committee Position
POSITION CREDITS
President 2R, 4 Volunteer Requirements
VP for Team Liaison and Activities (VPTLA) 2R, 4 Volunteer Requirements
VP for Communication (VP Comm) 2R, 4 Volunteer Requirements
Treasurer 2R, 4 Volunteer Requirements
Secretary 2R, 4 Volunteer Requirements

Board Committee Chairs Position
POSITION CREDITS
Membership Chairperson 2R, 3 Volunteer Requirements
Fundraising Chairperson 2R, 3 Volunteer Requirements
Volunteer Chairperson (Develops sign-up genius. 'Owner' of events, tracks attendance, and reports results to Executive Committee) 2R, 3 Volunteer Requirements
Equipment / Logistics Chairperson (E/L) (Expectation is to coordinate transportation of the Chuck Wagon to each away regatta as required) 2R, 3 Volunteer Requirements
Uniforms / Crew Gear Clothing Chairperson 2R, 3 Volunteer Requirements
VASRA Representative 2R, 3 Volunteer Requirements

Individual Volunteer Opportunities
POSITION REPORTS TO CREDITS
WTW Athletic Booster / PTSO REP (1of 2) President 1R, 1 Volunteer Requirement
WTW Athletic Boosters / PTSO REP (2 of 2) President 1R, 1 Volunteer Requirement
Occoquan Bus Coordinator VPTLA 1R, 1 Volunteer Requirement
Pre-Regatta Dinner / Regatta Hospitality Coordinator (PRDC) and Rower/Athlete Food Tent Coordinator (RAFT) VPTLA 2R, 3 Volunteer Requirements
Away Regatta Food Coordinator (Expectation is to be at the food tent for away regattas) VPTLA 2R, 2 Volunteer Requirements
Webmaster VP Comm 2R, 2 Volunteer Requirements
Team Photographer (Expectation is to photograph both girl's and boy's team at all home regattas, some practices (such as during Spring Break), and strongly encourage Stotesbury) VP Comm 2R, 3 Volunteer Requirements
Graphics Artist (Marketing, Branding) VP Comm 1 Volunteer Requirement
Audit Team (1 of 2) Treasurer 1 Volunteer Requirement
Audit Team (2 of 2) Treasurer 1 Volunteer Requirement
Tag Day Coordinator (TDC) (Expectation is to host Tag Days from home or coordinate alternate location) Fundraising 2R, 3 Volunteer Requirements
Craft Fair Coordinator (CFC) Fundraising 2R, 3 Volunteer Requirements
Craft Vendors Lead CFC 2R, 3 Volunteer Requirements
Craft Fair Publicity Lead/ Coordinator Assistant CFC 1 Volunteer Requirement
Rummage Sale Coordinator (RSC) Fundraising 2R, 3 Volunteer Requirements
Alumni Campaign Coordinator Fundraising 1 Volunteer Requirement
Scrip Gift Card Coordinator Fundraising 1 Volunteer Requirement
Regatta Volunteer Coordinator (RVC) Volunteer Chair 2R, 2 Volunteer Requirements
Boathouse Operations (1 of 2) Equipment / Logistics 1 Volunteer Requirement
Boathouse Operations (2 of 2) Equipment / Logistics 1 Volunteer Requirement
OLOC Representative (1 of 2) VASRA Rep 2R, 3 Volunteer Requirements
OLOC Representative (2 of 2) VASRA Rep 2R, 3 Volunteer Requirements
Nominating Committee Chair (NCC) President 1 Volunteer Requirement