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Dues & Volunteering


W.T. Woodson Crew is not financially supported by Fairfax County Public Schools. Our Booster Club works diligently to keep student cost to a minimum. Membership Dues and Fundraising cover team’s costs.

Due to the current Coronavirus pandemic, we have adjusted our registration dues schedule to be more flexible in case our season does not progress as planned. It is important that our registration plan protects the finances of the team so that there are adequate resources available to cover our day-to-day and annual expenses, no matter how the season progresses. 

On-Line Registration: 

WTW Crew Program will utilize Ronin Racing’s web-based service for team registration. See our Registration page for more information and to register for the 2020-2021 season.

Uniforms and Crew Gear: 

The specific WTW Crew uniform that must be purchased consists of a WTW Crew uni-suit and a long-sleeve racing shirt. A separate team t-shirt will be included as part of the basic dues. Additional optional crew gear clothing is available for purchase for student-athletes to begin building their crew gear wardrobe. Uniforms and crew gear will be discussed in detail at the various parent information nights during the season. You may also contact the Uniform / Crew Gear Chairperson directly.


Basic Dues:
 

2020-2021 Season Dues (same rate as 2019-2020 dues):

  • New Rower - $775 
  • Returning Rower - $925 
Payment Types:

 

Annual dues may be paid by credit card only. Payment by credit card is managed through the Ronin Racing website. Payment for the 2020-2021 season will be made in 3 payments. This will allow the Association to make changes to the payment schedule if warranted due to the current health pandemic. Fees will not be charged earlier than the initially published schedule. All credit card fees will be paid by the Association.


Travel regatta fees, service requirement penalties, and bus transportation fees will also be paid by credit card. Payment for uniforms and crew gear will be made directly to the respective vendors. Families with extenuating financial circumstances should contact the Association President to arrange a delayed payment schedule. In addition, limited scholarship funds may be available. All requests will be held in the strictest confidence. 

Additional Fees:
  • Stotesbury Regatta ~$350

  • SRAA Nationals ~$425 if boat qualifies

  • Uniforms ~$125

  • If allowed this season, Chartered Practice Bus* ~$530 (may opt out)

*Chartered Practice Bus:
We will confirm later in the Spring whether we will be able to offer this service for a fee. During the Spring Racing Season, the WTW Crew Booster Association offers weekday chartered bus transportation from/to WTW High School for a fee as noted above. Families utilizing the chartered bus to and from on-the-water practice are required to share in the daily bus chaperone duties. Some parents/guardians and student-athletes arrange their own transportation and/or carpools. If parents/guardians wish to make alternative arrangements, you may opt out of the weekday chartered bus and, therefore, will have that fee waived. Away regatta fees include chartered bus transportation for student-athletes unless noted otherwise in the "Regattas" section of the handbook.

NOTE: Additional Fees are approximate based on historical and projected costs.

Penalties:
  • Returning student-athlete withdrawal request during first two weeks of on-the-water practice $300

Discounts and Payment Deadlines

 

Dues for the current season must be paid in full by March 15, 2021. A discount of $50 total will be taken off a family registration that has more than one participating student-athlete. When paying installments by credit card, an immediate initial $150 Registration Fee is assessed during Ronin registration, after which the subsequent payments will be automatically charged on February 15th and March 15th. Based on the current health crisis situation, we may push these dates later, but they won’t be required to be paid earlier than these dates. The schedule will be as follows:


2020-2021 Season

1st Payment-

Registration Fee

2nd Dues Payment- February 15th, 2021

3rd Dues Payment- 

March 15th, 2021

New Rowers

$150

$312.50

$312.50

Returning Rowers

$150

$387.50

$387.50



Refund Policy

Due to the uncertainty of this year’s season, we have tried to structure our dues in a way that would be fair to the student-athletes if the season doesn’t follow a normal schedule, but also allow the Association to have adequate resources available to cover our day-to-day and annual expenses. For this year:


1st Dues Payment- This payment is considered a Registration Fee is non-refundable


2nd Dues Payment- If on February 15th, 2021, all the health metrics and FCPS policies say that the Spring Sports season will start as planned, Ronin will automatically charge the credit card on file for the amount listed above. This 2nd payment will be non-refundable once paid.


3rd Dues Payment- If on March 15th, 2021, all the health metrics and FCPS policies say that the Spring Sports season will start as planned on April 12th, Ronin will automatically charge the credit card on file for the amount listed above. However, if necessary, the Association will delay this third and final payment up until two weeks prior to our first day of on-the-water practice. If the on-the-water season is cancelled in its entirety due to the global health pandemic, this 3rd payment will also be cancelled and Ronin will not charge the credit card on file.


If a student-athlete decides to withdraw from the W.T. Woodson Crew Team, that request should be made in writing to the Membership Chairperson. Withdrawal requests made on behalf of returning student-athletes should be made by April 1st 2021 and new student-athletes by April 26th, 2021. Withdrawal requests will be reviewed on a case by case basis by no less than two members of the board to determine the percentage of dues to be refunded. The initial registration fee,  credit card processing fees and the cost of the US Rowing Membership will not be refunded. Withdrawals on behalf of returning student-athletes made during the first two weeks of on-the-water practice will be assessed a $300 penalty. No refunds of dues will be granted after the second week of on-the-water practice unless the student-athlete is cut (see Section 6 of the Handbook).

2020-2021 Volunteer Opportunities

W.T. Woodson (WTW) Crew is a volunteer-run organization. Student-athletes and their families are expected to contribute their time and talents through service in various capacities throughout the season. Volunteer opportunities include, but are not limited to, fundraising events, VASRA regatta volunteers, travel regatta support, maintaining and repairing equipment at boathouse workdays, and serving as members of the WTW Crew Boosters Association Board of Directors or in various committee leadership positions. See below for a listing of volunteer opportunities and associated volunteer credits. See Appendix F of the handbook (and below) for a complete listing of service opportunities and associated credits.

Volunteer Commitments
(note: on mobile devices, try viewing in landscape if text is cut off)
  Family Rower / Coxswain
1st Returning Rower/ Coxswain  7 total volunteer requirements. 2 must be VASRA tasks, 2 must be Tag Day driver or Craft Fair volunteer, plus 3 others  6 total volunteer requirements. 4 must be Tag Day shifts, 1 Craft Fair, and 1 other
Each Additional Family Returning Rower/Coxswain No additional tasks 6 total volunteer requirements. 4 must be Tag Day shifts, 1 Craft Fair, and 1 other
Freshman/ Novice Rower/ Coxswain 6 total volunteer requirements. 2 must be VASRA tasks, 2 must be Tag Day driver or Craft Fair volunteer, plus 2 others 4 total volunteer requirements. 3 must be Tag Day shifts or Craft Fair, and 1 other
Bus Chaperone (Bus to the River) If sufficient interest, we may offer a daily shuttle bus to the river. If so participating families will be required to provide a chaperone (1 per day). Total number of chaperone duties will depend on number of day’s shuttle offered divided by number of riders.

These are additional family commitments.
 

NOTE: Student-Athletes will not be allowed to participate in end-of-season travel regattas until volunteer commitments are fulfilled and penalties are paid without specific consideration issued by the Board.

Appendix B – WTW Crew Volunteer Opportunities and Credits

R = VASRA Regatta Volunteer

Board Officers / Executive Committee Position
POSITION CREDITS
President 2R, 4 Volunteer Requirements
VP for Team Liaison and Activities (VPTLA) 2R, 4 Volunteer Requirements
VP for Communication (VP Comm) 2R, 4 Volunteer Requirements
Treasurer 2R, 4 Volunteer Requirements
Secretary 2R, 4 Volunteer Requirements

Board Committee Chairs Position
POSITION CREDITS
Membership Chairperson 2R, 3 Volunteer Requirements
Fundraising Chairperson 2R, 3 Volunteer Requirements
Volunteer Chairperson (Develops sign-up genius. 'Owner' of events, tracks attendance, and reports results to Executive Committee) 2R, 3 Volunteer Requirements
Equipment / Logistics Chairperson (E/L) (Expectation is to coordinate transportation of the Chuck Wagon to each away regatta as required) 2R, 3 Volunteer Requirements
Uniforms / Crew Gear Clothing Chairperson 2R, 3 Volunteer Requirements
VASRA Representative 2R, 3 Volunteer Requirements

Individual Volunteer Opportunities
POSITION REPORTS TO CREDITS
WTW Athletic Booster / PTSO REP (1of 2) President 1R, 1 Volunteer Requirement
WTW Athletic Boosters / PTSO REP (2 of 2) President 1R, 1 Volunteer Requirement
Occoquan Bus Coordinator VPTLA 1R, 1 Volunteer Requirement
Pre-Regatta Dinner / Regatta Hospitality Coordinator (PRDC) and Rower/Athlete Food Tent Coordinator (RAFT) VPTLA 2R, 3 Volunteer Requirements
Away Regatta Food Coordinator (Expectation is to be at the food tent for away regattas) VPTLA 2R, 2 Volunteer Requirements
Webmaster VP Comm 2R, 2 Volunteer Requirements
Team Photographer (Expectation is to photograph both girl's and boy's team at all home regattas, some practices (such as during Spring Break), and strongly encourage Stotesbury) VP Comm 2R, 3 Volunteer Requirements
Graphics Artist (Marketing, Branding) VP Comm 1 Volunteer Requirement
Audit Team (1 of 2) Treasurer 1 Volunteer Requirement
Audit Team (2 of 2) Treasurer 1 Volunteer Requirement
Tag Day Coordinator (TDC) (Expectation is to host Tag Days from home or coordinate alternate location) Fundraising 2R, 3 Volunteer Requirements
Craft Fair Coordinator (CFC) Fundraising 2R, 3 Volunteer Requirements
Craft Vendors Lead CFC 2R, 3 Volunteer Requirements
Craft Fair Publicity Lead/ Coordinator Assistant CFC 1 Volunteer Requirement
Rummage Sale Coordinator (RSC) Fundraising 2R, 3 Volunteer Requirements
Alumni Campaign Coordinator Fundraising 1 Volunteer Requirement
Scrip Gift Card Coordinator Fundraising 1 Volunteer Requirement
Regatta Volunteer Coordinator (RVC) Volunteer Chair 2R, 2 Volunteer Requirements
Boathouse Operations (1 of 2) Equipment / Logistics 1 Volunteer Requirement
Boathouse Operations (2 of 2) Equipment / Logistics 1 Volunteer Requirement
OLOC Representative (1 of 2) VASRA Rep 2R, 3 Volunteer Requirements
OLOC Representative (2 of 2) VASRA Rep 2R, 3 Volunteer Requirements
Nominating Committee Chair (NCC) President 1 Volunteer Requirement