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Fundraising & Service Requirements (under review by the board for 2017-2018 season)


Overview

W.T. Woodson Crew is a volunteer run organization Student athletes and their families are expected to contribute their time and talents through service in various capacities throughout the season. Service opportunities include, but are not limited to, fundraising events, VASRA regatta volunteers, travel regatta support, maintaining and repairing equipment at boathouse workdays and serving as members of the WTW Crew Boosters Association Board of Directors or in various committee leadership positions. See below for a listing of service opportunities and associated service credits. See Appendix F of the handbook for a complete listing of service opportunities and associated credits.

Service Requirements and Penalties

Family Fundraising Commitment (1)(2)

First Returning Student-Athlete

$600

Each Additional Returning Student-Athlete

$400

Each Freshman / Novice Student-Athlete

$300

Family Service Requirements (1)

VASRA Regatta Volunteer Assignments

2

Chartered Practice Bus Chaperone

1

Penalties (3)

Returning student-athlete withdrawal request during first two weeks of on-the-water practice

$300

Missed VASRA Regatta Volunteer or Practice Bus Chaperone

$50

  1. See below for a complete list of fundraising and service opportunities.
  2. Student-Athletes will not be allowed to participate in end-of-season travel regattas until fundraising commitments are fulfilled and service penalties are paid without specific consideration issued by the Board.
  3. Applies only to those families participating in the chartered practice bus program during spring season.

WTW Crew Service: Opportunities and Fundraising Credits

For more information about service and fundraising, see the General Fundraising and Service Information page.

VASRA Regatta Volunteer(R), Tag Day Driver (TAGD) / TAG Day Shift (TAG), Other Fundraising & Service Shifts (SVC), Bus Chaperone (BC)

Position

Reports To…

Fundraising Credits

A. Board Officers / Executive Committee



1.    President


2R, 1TAG, 2SVC

2.    VP for Team Liaison and Activities (VPTLA)


2R, 1TAG, 2SVC

3.    VP for Communication (VPComm)


2R, 1TAG, 2SVC

4.    Treasurer


2R, 1TAG, 2SVC

5.    Secretary


2R, 1TAG, 2SVC

B. Board Committee Chairs



6.    Membership Chairperson


2R, 1TAG, 2SVC

7.    Fundraising Chairperson


2R, 1TAG, 2SVC

8.    Volunteer Chairperson


2R, 1TAG, 2SVC

9.    Equipment / Logistics Chairperson (E/L)


2R, 1TAG, 2SVC

10. Uniforms / Spirit Clothing Chairperson


2R, 1TAG, 2SVC

11. VASRA Representative


2R, 1TAG, 2SVC

C. Individual Volunteer Opportunities



1.    WTW Athletic Boosters / PTSO Rep (1 of 2)

President

IR, 2SVC

2.    WTW Athletic Boosters / PTSO Rep (2 of 2)

President

1R, 2SVC

3.    Occoquan Bus Coordinator

VPTLA

1R, 2SVC

4.    Pre-Regatta Dinner / Regatta Hospitality Coordinator (PRDC)

VPTLA

2R, 2SVC

5.    Away Regatta Food Coordinator (typically has to be at the food tent for both travel regattas)

VPTLA

2R, 1TAG, 2SVC

6.    Rower/Athlete Food Tent (RAFT) Coordinator

VPTLA

2R, 2SVC

7.    Webmaster

VPComm

2SVC

8.    Audit Team (1 of 2)

Treasurer

2SVC

9.    Audit Team (2 of 2)

Treasurer

2SVC

10. Freshman / Novice Liaison

Membership

1SVC

11. TAG Day Coordinator (TDC)

Fundraising

2R, 1TAGD, 3SVC

12. Craft Fair Coordinator (CFC)

Fundraising

2R, 1TAG, 3SVC

13. Craft Fair Vendors Lead

CFC

2R, 1TAG, 3SVC

14. Craft Fair Publicity Lead / Coordinator Asst.

CFC

3SVC

15. Craft Fair Concessions / Bake Sale Lead

CFC

3SVC

16. Rummage Sale Coordinator (RSC)

Fundraising

3SVC

17. Alumni Campaign Coordinator

Fundraising

2SVC

18. Sponsorship Campaign Coordinator

Fundraising

2SVC

19. Scrip Gift Card Coordinator

Fundraising

2SVC

20. Regatta Volunteer Coordinator (RVC)

Volunteer Chair

2R, 1TAGD, 3SVC

21. Boathouse Operations (1 of 2)

E/L

2SVC

22. Boathouse Operations (2 of 2)

E/L

2SVC

23. OLOC Representative (1 of 2)

VASRA Rep

2R, 1TAFD, 3SVC

24. OLOC Representative (2 of 2)

VASRA Rep

2R, 1TAGD, 3SVC

25. Nominating Committee Chair (NCC)

Board of Directors

2SVC

D. Group Volunteer Activities



1.    Regatta Jobs

RVC

1R per shift

2.    TAG Day Drivers / Shifts

TDC

1TAGD / 1TAG per shift

3.    Craft Fair Shifts

CFC

1SVC per shift

4.    Rummage Sale Shifts

RSC

1SVC per shift

5.    Boathouse Work Days

E/L

1SVC per shift

6.    Away Regatta Support

VPTLA & E/L

1SVC per shift/job

7.    Pre-Regatta Dinner Hosts & Chaperones

PRDC

Host: 2SVC; Chaperone: 1SVC

8.    Food Tents at Regatta

Volunteer Chair

1SVC per shift

9.    Concessions (WTW Athletic Boosters)

Volunteer Chair

1SVC per shift

10. Nominating Committee Members

NCC

2SVC

11. Bus Chaperone (to/from practice; ONLY required for parents of rowers who ride the bus)

Bus Coordinator

1BC per shift


Regatta Jobs

All parents are expected to help at the regattas, doing at least one job per season. In the spring, you will be asked to sign up for a regatta job, after we know which jobs our club is responsible for at each regatta. Most of these jobs require no advance skill. The regattas are mostly volunteer activities, and VASRA (Virginia Scholastic Rowing Association, the regatta "host") is dependent on our help.

If you sign up for a regatta position and then don't show up, the club will be fined by VASRA $50, which will be passed on to you. Please make every effort to do your few hours for the season, or call a board member at least one day in advance, so an alternate can be found.

To learn more, visit the Regatta Volunteer Jobs page.