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Practice Bus Information 2019-2020

Spring Break Bus - We will be canceling the Spring Break practice bus as Fairfax County schools have canceled all extracurricular activities, interscholastic contests, and after-school for the remainder of the school year.  Refunds will be issued to families who paid for the spring break bus.  

Regular Practice Bus - Any practice bus refunds will be issued as necessary AFTER the end of the season. No calculations will be made until the final bus has run and the bill paid as the bus in NOT canceled for the entire season at this point.



**The regular practice bus (not the spring break bus) is now full, however, if you would like to be added to the waitlist, please email wtwcrewactivities@gmail.com.

Bus Registration Agreement Form View | Download

PAYMENT

The payment of $530 via PayPal is the preferred option for the 2019-2020 season. NOTE: a PayPal account is not required to complete this transaction.


REGISTRATION FORM

  • Complete the Bus Transportation Agreement.
  • Send all Practice Bus Agreements to: Lesley Kowalski Vice-President for Student Activities W.T. Woodson Crew Boosters 8306 Chapel Lake Ct Annandale, VA 22003 Or scanned via email at wtwcrewactivities@gmail.com Please use subject line BUS PAYMENT COMPLETE for (Athlete first and last name). 
  • You are only guaranteed a seat on the bus if you’ve completed the agreement in addition to your already submitted payment. Please be sure to have your form in by January 21st.

If you are on the practice bus, but circumstances change and you want to be removed from the bus, don’t fret! There is a waitlist so it is likely your spot will be filled, however, it needs to be filled in the order of the waitlist.  Please email wtwcrewactivities@gmail.com with any questions and to get on the waitlist for the bus. 


Carpool anyone? Families might want to consider carpooling, whether they hope to get off the practice bus waitlist or not. Be sure to head over to the carpool channel in the parent Slack to arrange rides for practices. (Not on Slack? Email to request an invitation now.)

If you prefer an alternate payment arrangement to a credit card payment through PayPal, please email Lesley Kowalski promptly at wtwcrewactivities@gmail.com as registrations are accepted on a first-come, first-served basis and order of registration is based on the date of payment. 

PRACTICE BUS SERVICE

Standard Weekday Practice 

  • The first day of bus service is Monday, February 24 and the last is Wednesday, May 13. 
  • The bus leaves Woodson High School at 3:30 pm (students should be boarding at 3:15 pm) and travels to Sandy Run Regional Park. Practice ends between 6 and 6:30 pm, depending on daylight and returns to Woodson at approximately 7:00 pm.
  • NOTE: Sandy Run Regional Park rules require everyone to be off the water by sunset and out of the park 30 minutes after, so prior to daylight saving time (8 March), student-athletes may finish slightly earlier than 6:30pm and the bus may arrive back at Woodson slightly earlier than 7:00pm. 
  • Every rider’s parents/guardians must sign up to chaperone ONE day per each athlete.  See the bottom of this page for more details.
  • Bus Schedule by week:
    • Feb 24-28 (Mon-Fri)
    • March 2-6 (Mon-Fri) - No bus Tuesday, March 3 (student holiday)
    • March 9-13 (Mon-Fri)
    • March 16-20 Mon-Fri)
    • March 30-April 3 (Mon-Fri)
    • April 6-10 (Mon-Fri) - SPRING BREAK WEEK – Separate Practice Bus Fee and Registration for this week.
    • April 14-17 (Tues-Fri) - No bus Monday, April 13 (student holiday)
    • April 20-24 (Mon-Fri)
    • April 27-May 1 (Mon-Fri)
    • May 4-8 (Mon-Fri)
    • May 11-13 (Mon-Wed)
  • During bus black-out dates students are responsible for their own transportation to practice and return. Bus service is NOT scheduled on Student Holiday dates (if there’s no school, there’s no bus):
    • No bus on Tuesday, March 3, 2020, or Monday, April 13, 2020. (It is possible that we do have a bus for these dates.  Bus participants will be notified in advance if that is the case.)
  • There will be no bus service on Saturdays.
  • Carpool options can be requested on the Slack channel for anyone who is looking to carpool to and from practices. Please sign up if you are willing to drive other student-athletes or if you need assistance in driving your student-athlete to and from practice. This is a way to get families connected, who are interested in carpooling. It does not ensure rides. 

Bus for Special Away Regattas

  • These are TBD and there would be a separate fee and sign up. Tentatively:
    • STOTESBURY CUP - 2 busses would leave Woodson High School at 10 am on Thursday, May 14, 2020, to Philadelphia, PA and returns to Woodson High School (depending on how the team does no later than Saturday evening, May 16, 2020.)
    • SRAA (Nationals) - Leaves Woodson High School at 10 am on Thursday, May 21, 2020, and returns to Woodson High School (depending on how the team does no later than Saturday evening, May 23, 2020.)
Bus Chaperoning
  • Every rider’s parents/guardians must sign up to chaperone ONE day per each athlete. 
  • A $50 fine will be imposed for each missed chaperone commitment. 
  • Chaperones are responsible for arriving on time and checking in rowers as they board the bus and maintaining order on the bus during the trip 
  • Sign Up for ONE slot per athlete BEFORE February 19; and please fill the days prior to Spring Break before signing up for any of the slots after Spring Break. After initial sign ups we will reach out to parents to fill-in as needed. 
  • Without a chaperone, the bus will not depart the school. 
  • Chaperone Sign-up
  • Practice Bus Chaperone Duties
  • Bus Co-Coordinators: